ACCOUNTANT II - 48007319

Requisition No: 841174 

Agency: Department of Education

Working Title: ACCOUNTANT II - 48007319

 Pay Plan: Career Service

Position Number: 48007319 

Salary:  $33,760.00 - $36,000.00 

Posting Closing Date: 11/19/2024 

Total Compensation Estimator Tool

Anticipated Vacancy

Florida Department of Education

Division of Blind Services

Bureau of the Comptroller

Tallahassee Turlington Building

Accountant II (Career Service)

Every day the Florida Department of Education (FDOE) works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. The department’s site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll, and travel reimbursement to the department's program administrators, employees, and project recipients.

www.fldoe.org/finance/comptroller

For additional information regarding the position, please contact:

Tara Kent Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

Employees of the Department of Education are paid on a monthly pay cycle.

Job Description                      

This position audits and reviews documentation for payment of travel reimbursement requests to ensure compliance with all Department Policies and Procedures and State Rules and Regulations.  This requires separation of reimbursement requests by division, proper pre-audit of all travel elements, recalculation of amounts to be reimbursed and determination that all forms have been completed for timely reimbursement; as well as the responsibility of processing the payment of the rental car contract invoices.  Answer inquiries from employees regarding the status of their payment.

Specific Responsibilities

• Review purchasing card (P-Card) transactions and P-Card receipts in a timely manner ensuring P-Card payments are following department policies and procedures as well as state rules and regulations.
• Audit and process applications for advance payment of travel-related expenses (C-676TA) according to the Department’s policies and procedures.
• Serve as back-up for logging in travel reimbursement requests that are received daily.
• Prepare cash refunds and warrant cancellations pertaining to travel.
• Secure and prepare necessary documentation for coding in FLAIR input.
• Assist the department and division budget officers, employees, and other customers who travel in the preparation of and vouchering of travel reimbursements and related expenses.
• Review a variety of source documents pertaining to the financial system for completeness in coding. 
• Enter each detailed entry into FLAIR.
• Resolve input and compatibility issues which can arise with appropriate steps and by consulting with department staff. 
• Review the details of entries daily using the voucher summary report or by reaching out to determine the accuracy and completeness of input.
• Follow through on necessary corrections and adjustments.
• Perform other duties as needed/required.

Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of the methods of data collection.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to communicate both verbally and in writing.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.

• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.

• Ability to prepare financial statements and reports.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience

• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: CAREER SERVICE

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
  • Sick Leave – Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS: 

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.