ACCOUNTANT II - 79000980

Requisition No: 803238 

Agency: Business and Professional Regulations

Working Title: ACCOUNTANT II - 79000980

Position Number: 79000980 

Salary:  $31,500 - $34,000 

Posting Closing Date: 06/06/2023 

Accountant II - 79000980

DBPR/Division of Administration

*OPEN COMPETITIVE*

DIVISION OF ADMINISTRATION AND FINANCIAL MANAGEMENT

ACCOUNTANT II

Position Number: 79000980

Hiring Salary: $31,500- $34,000/ Annually

*OPEN COMPETITIVE*

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The Work You Will Do:

This is a professional position responsible for accounting activities in the Disbursement section of the Bureau of Finance & Accounting within the Department of Business and Professional Regulation (DBPR). These duties require knowledge of the rules and regulations of the Chief Financial Officer (CFO), Florida Accounting Information Resource (FLAIR); MyFloridaMarketPlace (MFMP) and (DBPR) accounting procedures. All accounting activities must ensure compliance with the Prompt Payment Law.  Duties include but are not limited to:

• Audit, code, assemble and input invoices through FLAIR and MFMP for payment by the CFO. This includes e-Forming invoices in MFMP, scanning documents, and comparing the invoice to the purchase order to verify goods and price, verify the goods were received, verify accounting data and input the expenditure accurately; assemble a payable package with all necessary documents for audit files, CFO and remittance.
• Audit, code, assemble and input through the Statewide Travel Management System (STMS) travel reimbursement vouchers for payment by the CFO; this includes comparing common carrier travel to the current state contract, ensuring supporting documentation is complete and matches reimbursement requests, verifying that the coding is accurate, inputting the expenditure accurately, assembling a payable package with all necessary documents for audit files and the CFO.
• Serve as the Purchasing Card fiscal approver, which includes processing transactions through WORKS®, auditing data and account codes and ensuring that all supporting documentation is complete and attached. 
• Responds to inquiries from vendors, agency personnel and the CFO using written and/or oral communication, in a timely manner. 
• Reconcile purchase orders against outstanding FLAIR encumbrances.
• Maintain accurate payment logs. Perform all necessary research to ensure the vendor has been paid and avoid duplicate payments and resolve billing disputes.
• Provide CFO with requested documentation. Make corrections, which includes the resolution of deleted/rejected vouchers and recording the required FLAIR entry.
• Ability to establish and maintain effective working relationships with others, including all internal and external DBPR stakeholders and the state CFO’s office.
• Participates in the certified forward process by reviewing all pending invoices and purchase orders to ensure the appropriate amounts are certified correctly as priority A or B items.
• Serves as a back-up to open, sort and distribute mail for the bureau and performs other duties as required.

The Difference You Will Make:

At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.

In the Bureau of Human Resources, you will directly support staff and management across all the Divisions and functional areas of the agency. Your work will impact the job environment of each and every employee striving to achieve the agency’s mission.

How You Will Grow:

DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. In turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more co     For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Required Knowledge, Skills, and Abilities:

• Knowledge of Florida Statutes 112.061, 215.26 and 215.422, CFO and DBPR accounting and auditing rules.
• Ability to comprehend and apply rules, regulations, policies and procedures relating to accounts payable. 
• Ability to analyze and audit invoices and data. 
• Ability to exercise independent thinking, organize and communicate effectively.
• Ability to establish and maintain effective working relationships with others, including all internal and external DBPR stakeholders and the state CFO’s office. 
• Knowledge of Microsoft Office Applications, FLAIR, MFMP, STMS and Works®.

Minimum Qualifications:

The Accountant II should possess the following:

• A high school diploma or its equivalent and one (1) year of clerical or fiscal experience; or
• Any combination of this experience and college education from an accredited college or university at the rate of 30 semester hours or 45 quarter hours for each year can substitute on a year-for-year basis for the required experience; or
• Completion of a 720 hour program of study from a vocational/technical school or accredited community college in the area of accounting can substitute for one year of the required experience. and
• One (1) year employment experience communicating with internal and external customers, both verbally and in writing.

Preference will be given to those who can demonstrate one or more of the following: an interest in public service and accounting, a working knowledge of an electronic document records system, working knowledge of FLAIR, MFMP, STMS, as well as experience with auditing data and codes.

 Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed

to increasing recruitment and hiring of individuals with disabilities and

Improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices
veterans and their family members have given to our country and supports
the hiring of returning service members and military spouses.

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778, . The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.