ACCOUNTANT III - 48004024

Requisition No: 822997 

Agency: Department of Education

Working Title: ACCOUNTANT III - 48004024

 Pay Plan: Career Service

Position Number: 48004024 

Salary:  $32,760.00 - $36,000.00 

Posting Closing Date: 05/08/2024 

Total Compensation Estimator Tool

ANTICIPATED VACANCY 

The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

For additional information regarding the position, please contact:

Tara Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

Employees of the Department of Education are paid on a monthly pay cycle. 

Job Description

This position is a professional accounting position that is in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section that is administratively assigned to the Bureau of the Comptroller. This position is responsible for the auditing and reviewing documentation for payment of travel reimbursements and travel advances for employees in the Division of Vocational Rehabilitation. All duties of this position must be performed in compliance with the mandatory requirements of Section 215.422, Florida Statutes, Chapter 3A-20, Florida Administrative Code.

Specific Responsibilities

Travel Training

•              Provide training to DVR employees statewide

•              Prepares PowerPoint and training packages

•              Conveys Florida Statues, Administrative Codes, Comptroller and Department rules and regulations as it related to travel

¨ AUDITING OF TRAVEL VOUCHERS:              

               ¨auditing each travel voucher for correct accounting information

               ¨auditing each travel voucher for correct receipts and acceptable Comptroller regulations

               ¨reviewing the voucher summaries daily before the actual Comptroller Voucher is received

               ¨keeping a log of the current statues of all outstanding travel vouchers including a descriptive explanation of why the  

                  voucher was rejected by the State Comptroller's Office

               ¨processes advances, settlements and all ADA requests for travel associates and providing ADA support as liaison

               ¨inputting information into the FLAIR system

               ¨completes payment packages for the state comptoller's office, file and remittance

         ¨Maintain a pending file and a permanent file for all travel vouchers outstanding and complete which includes:

               ¨Filing vouchers numerically or alphabetically.

               ¨Accessing pending vouchers for backup for each warrant mailed.

               ¨Maintaining a permanent file for audits performed by outside auditing entities.

         ¨Cross trained to provide backup for Accountant III, Contract Payments.

         ¨Enters individual's travel voucher into a computerized ledger sheet to provide a permanent tracking system.

            and to setup a data base for budget and controll accounting reports.

         ¨Trains DVR associates on current travel policies and informs them of updates that the state Comptroller has initiated.

         ¨Prepares travel related memorandums for approval process.

         ¨Prepares a monthly analysis of the numeric number of vouchers received and the error compliance report.

         ¨Researches and responds to any travel related questions from associates statewide.

         ¨Processes warrant cancellations, warrant re-issues and refunds of overpayments.

         ¨Keeps current airline/rental car contracts information and support traveling associates in these issues.

         ¨Assists the DVR Financial Services Unit with other accounting related duties as assigned.

         ¨ Additional contractual payments added to this position due to the division recently receiving an additional federal grant award. The federal requirements to increase accounting processes and oversight for the Art to Competitive Integrated Employment (ArtCIE). Subminimum wage to competitive integrated employment (SWTICE) Initiative Model Demonstration Project (84.421D).

• Perform other duties as assigned.

• Attendance at work is an essential job function.

Knowledge, Skills & Abilities

• • Knowledge of accounting principles, practices and procedures.
  • Knowledge of state and federal requirements specific to financial payments for DVR.
  • Knowledge of the methods of data collection.
  • Ability to prepare financial statements and reports.
  • Ability to design and implement accounting systems.
  • Ability to prepare and maintain a variety of accounting records.
  • Ability to analyze and interpret accounting data.
  • Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.

BENEFITS INFORMATION

Benefits information can be found at https://www.mybenefits.myflorida.com/

• State of Florida Retirement package –  www.myfrs.com
• 9 Paid Holidays and 1 Personal Holiday annually
• In-State Tuition Waivers
• Health Insurance for Individual or Family Coverage (over 80% employer paid)
• Basic Life Insurance Policy (State pays 100% of premium for $25,000 policy)
• Dental, Vision and Supplemental Insurance Options
• Career Service employees earn 8.667 hours of sick leave credits per month
• Career Service employees with up to 5 years of creditable service earn 8.667 hours of annual leave credits per month
• Career Service employees with 5-10 years of creditable service earn 10.833 hours of annual leave credits per month
• Career Service employees with 10 or more years of creditable service earn 13.000 hours of annual leave credits per month
• SES/SMS employees earn 176.000 hours of annual leave credits per year
• SES/SMS employees earn 104.000 hours of sick leave credits per year
• Tax-Deferred Medical and Child Care Reimbursement Accounts available     
• Tax-Deferred Savings Program available through payroll deduction 

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

APPLICATION NOTES

Candidate Profile (application) must be complete in its entirety.

• Include supervisor names and phone numbers of all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment 3 months or more MUST be addressed on application.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• Periods of employment should be entered with the most recent/current listed first.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

SPECIAL REQUIREMENTS

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the SSS website: http://www.sss.gov.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.