ACCOUNTANT III - 48004038

Requisition No: 855730 

Agency: Department of Education

Working Title: ACCOUNTANT III - 48004038

 Pay Plan: Career Service

Position Number: 48004038 

Salary:  $33,760.00 - $38,000.00 

Posting Closing Date: 07/15/2025 

Total Compensation Estimator Tool

Anticipated Vacancy

Florida Department of Education

Division of Vocational Rehabilitation

Financial Payments Section

Bureau of the Comptroller

Tallahassee Turlington Building

Accountant III – Career Service

Salary Range: $33,760.00 - $38,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Employees of the Department of Education are paid on a monthly pay cycle. 

OFFICE CONTACT:

Tara Kent Jackson, OMC Manager

850-245-9118

JOB DESCRIPTION:

This position is located in the Division of Vocational Rehabilitation (DVR) Financial Payments Section within the Bureau of the Comptroller at the Florida Department of Education (FDOE). This position is responsible for the auditing and processing of invoices, assembling documents and/or data for various types of job-related analysis, and the preparation of documents to be input into the Client Service System for DVR.

DUTIES & RESPONSIBILITIES:

• Audits

• audits and processes client service authorization invoices
• verifies the mathematical correctness of the invoices and any supporting documentation
• ensures amounts authorized and amounts billed are in agreement
• verifies signatures of approval and service provider
• verifies all FLAIR codes to include:

• • • vendor identification numbers
    • organization codes
    • object codes
    • expansion options

• ensures documentation is attached, when needed
• prepares and inputs authorization invoices into the DVR Automated System to create vouchers
• retrieves the authorization from the database, making any required changes, and designating the authorization invoice for payment

• Auditing and Processing Contract Payments

• • • audits on average 1500 contracts and invoices for 3 VR designated areas
    • analyzes expenditures to determine allowable cost
    • ensures charges on invoices are in accordance with terms specified on contracts
    • ensures that appropriate documentation is received
    • reviews invoices to ensure that statutory requirements and comptroller rules and regulations are followed
    • reviews complex contract language
    • certifies forward payments to vendors
    • manually balances all contracts to invoices
    • encumbers budgets in Florida Accounting Information Resource system
    • audits contracts, contract payments and payment vouchers
    • pays contracts in Florida Accounting Information Resource system
    • corrects entries in Florida Accounting Information Resource system
    • Files
    • Sets up and maintains contract files for all automated and manual contracts
    • Sets up folder for contracts when received
    • Post payments, amendments, establishing contract control ledger
    • Files copies of vouchers, supporting documentation and other pertinent documents in contract file
    • Prepare vouchers to be submitted to the Department of Financial Services
    • Assist other employees and auditors as requested

• • Reports and Reviews

• prepares correspondence to request information, documentation and/or actions needed to process authorizations or resolve discrepancies between invoice and encumbrance file
• researches and responds to telephone and written inquiries to include:
  • stop payments
  • warrant cancellations and reissues
  • payment verifications
  • other fiscal actions
    • assists with reviews, data collection, and identifying refinements to the fiscal processes
    • uses teamwork to improve fiscal processes
    • reports, when required, as to the progress of continual process improvement
    • assists supervisor in preparing reports and analysis as needed
    • assists other employees and auditors as requested
    • provides fiscal training to incoming staff
    • assists as a subject matter expert for continual process improvement

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting systems.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently.
• Ability to utilize problem-solving techniques.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

The mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

www.fldoe.org/finance/comptroller

www.rehabworks.org

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: CAREER SERVICE

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.

• • Sick Leave – Career Service employees earn 8.667 hours of sick leave credits per month.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.