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ACCOUNTANT IV - 72001501

Date: Nov 21, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 477381 

Agency: Management Services

Working Title: ACCOUNTANT IV - 72001501

Position Number: 72001501 

Salary:  $36,000.00 - $41,000.00 

Posting Closing Date: 12/07/2021 

Accountant IV
Bureau of Financial Management Services
Division of Finance and Administration
State of Florida Department of Management Services
This position is located in Tallahassee, FL

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain, and improve the business processes used by state employees to create a better, not bigger government.  DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Todd Inman, employees embody four pillars on a daily basis: leading by example, serving with excellence, creating efficiencies, and challenging the status quo.

Position Responsibilities:
This position reports to the Professional Accountant Supervisor in the Disbursements Section. Responsibilities include, but are not limited to, the following:

Processing DMS payments in FLAIR, including:

Contracts; redistributions; unencumbered disbursements; and processing and approving warrant cancellations as assigned. 

Pcard Payments:

  • Process Pcard payments in WORKS (Bank of America Pcard Payment Management System).
  • Review receipts for compliance as it relates to the statewide expenditure guide, purchasing rules, and DMS policies.
  • Assist approvers and program areas with discrepancies and other information necessary to complete Pcard payment.
  • Process correcting entries in FLAIR for incorrect postings. Review and make corrections to the account code to include object code, category and other cost accumulators. 
  • Maintain records of Pcard documentation not submitted in WORKS.
  • Performs voucher processing of Pcard payments by auditing for accuracy, completeness, and compliance with state rules and procedures.
  • Ensures FLAIR coding adheres to Florida Department of Health-Lee programmatic guidelines.

MFMP Payments:

  • Processes vendors’ invoice for payment via MyFloridaMarketPlace (MFMP).
  • Reconciles MFMP and FLAIR balance prior to processing vendor payments.
  • Maintains fiscal ledgers and contract logs for all monthly and recurring payments.
  • Prints and reviews daily work summary and FLAIR reports as needed.
  • Processes MFMP Invoices for completeness and compliance with state rules and procedures.
  • Audits Encumbrance for variances and/or discrepancies.

​​​​​​​Vendor Research:

  • Works with internal and external customers to resolve Account Payable issues when necessary.
  • Researches vendors’ outstanding payment inquiries and monthly vendor statements.

Knowledge, Skills, and Abilities:

  • Knowledge of and ability to accurately apply accounting standards, theory, principles, concepts, and practices.
  • Knowledge of basic financial Accounting policies and standards.
  • Ability to manage complex projects and meet deadlines.
  • Ability to analyze and interpret accounting data/information and apply appropriate guidelines and regulations.
  • Ability to communicate effectively both orally and in writing across a broad audience spectrum.
  • Proficient user of Microsoft Office Suite with emphasis in Word and Excel.
  • Ability to gather information. 
  • Ability to work independently.
  • Ability to work well under pressure.
  • Ability to provide prompt, reliable, accurate and courteous customer service. 

Minimum Qualifications:

  • High school diploma or its equivalent.
  • Three years of State of Florida accounts payable experience.
  • Three years of State of Florida FLAIR experience.

Preferred Qualifications:

  • A bachelor’s degree in in accounting, finance, or business. 
  • Two years of P-Card reconciliation experience in Works.
  • Three years of processing MFMP payments.
  • Three years of State of Florida contract and grant payment experience.

Special Notes:​​​​​​​
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee