ACCOUNTING SERVICES ANALYST A - 37000067

Requisition No: 841668 

Agency: Environmental Protection

Working Title: ACCOUNTING SERVICES ANALYST A - 37000067

 Pay Plan: Career Service

Position Number: 37000067 

Salary:  This position is hiring at $46,350.00 per year. 

Posting Closing Date: 12/05/2024 

Total Compensation Estimator Tool

ACCOUNTING SERVICES ANALYST A

State of Florida

Department of Environmental Protection

“Anticipated Vacancy”

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

This Accounting Services Analyst-A position is in the Contracts Disbursements Management Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services. This Accounting Services Analyst-A position is in the Contracts Disbursements Management Unit of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will relate to the audit, classification, and vouchering of all financial obligations incurred by DEP, including land purchases, contractual, FCO, loan, and grant disbursements. Audits are performed in accordance with the Florida Chief Financial Officer's rule and regulations. Florida Statutes, Florida Administrative Code, Department policy and procedures. DMS rules and regulations and FLAIR requirements. 

The Difference You Will Make:

The Division of Administrative Services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Finance and Accounting has primary responsibility for the department’s financial and accounting activities including planning, organizing, and directing finance and accounting services.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida.

Tallahassee is the capital of the state of Florida and known for its beautiful parks, rolling hills, canopied roads, museums and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

This position is hiring at $46,350.00 per year.

Your Specific Responsibilities:

Responsible for working with moderate to complex Agency financial and accounting records applying Generally Accepted Accounting Principles (GAAP). Monitors and reconciles revenue, disbursements, expenditures, and other financial related activity ensuring accuracy and compliance. Monitors and balances accounts and researches and resolves discrepancies. Assists with grant application, and/or fund allocation and disbursement. Compiles and analyzes financial data, prepares detailed financial reports and provides budget and/or accounting related recommendations to management for decision making process. Recommends changes to processes, policies and procedures. May audit and process accounts payable and/or receivable and related paperwork in compliance with state and Agency policies and procedures.

Responsible for the pre-audit and payment processing of expenditures relating to purchases made by the department which include, recurring charges, reimbursements, purchasing card transactions and other payment requests submitted.

Pre-audit includes verification of account codes, supporting documentation, authorization signatures, necessary justifications, vendor Information, mathematical accuracy of amounts, and review of required reports. Monitor for compliance with the processing requirements of Chapter 215.422 F.S.

Must communicate verbally and in writing with DEP personnel and/or vendors to provide assistance with questions and resolve any discrepancies found during any part of the pre-audit process.

Acts as liaison with Department staff and the Department of Financial Services in financial matters. Ensure that vouchers have been posted awaiting warrants or confirmations and provide any documentation requested for audit. On an as needed basis request duplicate warrants, cancel warrants, and request copies of warrants.

Assist in the monitoring of financial records, to include expenditures and obligations. Review formal financial records for information; reconciles and ascertains that financial transactions and other financial related documents agree and that related restrictions are adhered to.

Assist with the researching of financial transactions and correcting errors by recording applicable entries in State’s financial management system.

Perform quality audits to ensure that all necessary documentation for paid vouchers is present in the document management system. 

Perform monthly, quarterly and/or yearly compliance reviews of department transactions to verify compliance with the Florida Chief Financial Officer’s rules and regulations, Florida Statutes, Florida Administrative Code, Department policy and procedures, Department of Management Services rules and regulations and State’s financial management system requirements. Communicate any discrepancies found with applicable staff.

Required Knowledge, Skills, and Abilities:

Knowledge of principals and techniques of effective verbal and written communication; administrative principles and practices; methods of data collection; and basic management principles and practices. Ability to: Review and monitor policies and procedures for compliance with applicable requirements; evaluate and analyze grants management activities; Conduct fact finding research; develop and organize data into logical format for presentation in reports, proposals and other written documents; utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; establish and maintain effective working relationships with others.

Minimum Qualifications:

A bachelor's degree from an accredited college or university; or Any combination of post-secondary education or verifiable related experience, as described above, for a total of five years.

The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background Investigations, is required to successfully complete a background and fingerprint check.

Preferred Qualifications:

N/A.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.