ACCOUNTING SERVICES ANALYST A - 37001210

Requisition No: 823447 

Agency: Environmental Protection

Working Title: ACCOUNTING SERVICES ANALYST A - 37001210

 Pay Plan: Career Service

Position Number: 37001210 

Salary:  $45,000.00 per year 

Posting Closing Date: 05/07/2024 

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ACCOUNTING SERVICES ANALYST A

State of Florida

Department of Environmental Protection

“Open Competitive”

MULTIPLE HIRES

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. 

The Work You Will Do:

This Accounting Services Analyst-A position is in the Grants Revenue Section of the Bureau of Finance and Accounting, under the Division of Administrative Services. Primary responsibilities will relate to collecting reimbursements for allowable grant expenditures, collecting revenues from revenue-generating contracts, inputting new Federal grant applications into the Federal Grants Tracking System (FGTS) and depositing and recording collected revenues to the proper fund and account.

The Difference You Will Make:

The Division of Administrative Services provides centralized administrative support to the department and its employees. Within this Division, the Bureau of Finance and Accounting has primary responsibility for the department’s financial and accounting activities including planning, organizing, and directing finance and accounting services.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida.

Tallahassee is the capital of the state of Florida and known for its beautiful parks, rolling hills, canopied roads, museums and natural resources. It takes less than an hour to get to the Gulf of Mexico beaches from Tallahassee. It is also home to the following college campuses: Florida State University (FSU), Florida A & M University (FAMU), and Tallahassee Community College (TCC).

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

This position is hiring at $45,000.00 per year.

Your Specific Responsibilities:

Reviews grant applications/awards for compliance with grantor requirements and DEP policies and procedures. Monitors financial records on grants, reflecting grant budget, expenditures and obligations. Reviews formal financial records for information relating to grants; reconciles and ascertains that grant budget and other financial related documents agree and that related restrictions are adhered to. Acts as liaison with grantor agencies and Department staff in financial matters involving reports and billings.

Assists in the maintenance of written policies and procedures for the Department’s grant programs. Assists in the maintenance of a financial record system to account for grant activities. Assists in the analysis and monitoring of grant activities reported within the State’s financial management system to ensure funds are being spent and deposited appropriately.

Sets up assigned grant (revenue contract agreement), grant information file, and allotments as applicable within the State’s financial management system based on grants review form. Manages various revenue contract agreements. Communicates extensively with supervisor and budget coordinator/grants coordinator program area about grant issues.

Maintains assigned grants within the designated department’s financial management system, to include reporting criteria, revenue data, billing cycles, submission of invoices and recording of revenue when received.

Prepares and submits reports and statements reflecting financial position and other grant information. Prepares and submits billings and requests for funds and transmittals to federal, state and other grantor agencies for reimbursement of grant funds. Evaluates and submits progress reports on complex grants. Maintains grant files. Monitors receipt of grant funds.

Provides the monthly reports from the department’s financial management system of outstanding billing of all grants to designated Grants Section personnel. Provides assistance, as needed, with the Revenue Analysis, and other various projects due to management during the year (i.e., Schedule of Expended Federal Awards, Schedule I, Indirect Cost Proposal).

Required Knowledge, Skills, and Abilities:

Knowledge of principals and techniques of effective verbal and written communication; administrative principles and practices; methods of data collection; and basic management principles and practices. Ability to: Review and monitor policies and procedures for compliance with applicable requirements; evaluate and analyze grants management activities; Conduct fact finding research; develop and organize data into logical format for presentation in reports, proposals and other written documents; utilize problem solving techniques; work independently; plan, organize and coordinate work assignments; establish and maintain effective working relationships with others.

Minimum Qualifications:

A bachelor's degree from an accredited college or university and one year of verifiable related experience or Any combination of post-secondary education or verifiable related experience, as described above, for a total of five years.

The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background Investigations, is required to successfully complete a background and fingerprint check.

Preferred Qualifications:

N/A.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_ER@dep.state.fl.us

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.