ACCOUNTING SERVICES ANALYST D-SES - 60018102

Requisition No: 843252 

Agency: Children and Families

Working Title: ACCOUNTING SERVICES ANALYST D-SES - 60018102

 Pay Plan: SES

Position Number: 60018102 

Salary:  $80,000 - $89,000 

Posting Closing Date: 12/27/2024 

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TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

THIS IS NOT A TELEWORK POSITION.  CANDIDATE WILL BE REQUIRED TO WORK IN THE TALLAHASSEE OFFICE.

Accounting Services Analyst D - SES

Under the general supervision of the Director of the Financial Support Services (FSS), the incumbent in this position will coordinate and provide support for the Circuits/Region supported by the FSS. The incumbent is responsible for managing the Statewide Travel Management System (STMS), PCard WORKS auditing and disbursements. Responsibility also includes managing the agency mileage application section for FSS involving major functions of a fiscal program with a large and highly complex finance and accounting activity, including maintaining, updating, and recommending accounting policy and systems function for the agency.

This is advanced professional work supervising and directing employees. The primary duty of the incumbent in this position is to spend most of their time communicating, motivating, training, and evaluating employees, planning, and directing their work. Evaluates employees against established standards and takes appropriate actions when necessary (i.e. recognition, reward, corrective action, etc.) This position also is responsible for training customers using the agency travel related enterprise system and supporting applications for rules and regulations.

Specific Duties and Responsibilities include:

• Responsible for overseeing the day-to-day operation of the Statewide Travel Management System (STMS), PCard WORKS, and DCF mileage application.
• Responsible for complex data collection, analysis, and reporting between the three systems utilized within the Travel/PCard section of Financial Support Services (FSS) for daily, weekly, monthly, quarterly, and annual data reporting to leadership. Findings will be presented, and recommendations made.
• Performs independent, complex fiscal/accounting of considerable volume for the districts served by the FSS.
• Performs independent, complex data analysis of considerable volume including, but not limited to; daily status updates on travel reimbursements and PCard transaction processing, weekly data reporting on travel rejection rates, weekly data reporting for the executive leadership dashboard, daily staff tracking to ensure performance measures are being met, and any additional data requests as needed.
• Design and generate reports, charts, and graphs on the above data analysis for distribution to all travelers, DCF mileage application users, and PCard accountholders and approvers.
• Serves as the primary STMS administrator.
• Serves as the primary DCF mileage application administrator.
• Serves as the primary SharePoint manager for the STMS webpage and published communications to users
• Supervises the workload of staff responsible for processing travel, client payments, PCard and special payments. Coordinates the recording of state payment processing system budgetary entries with the FSS and Central Office program offices (approved operating budget, budget amendments, and internal budget transfers).
• Provides direction, guidance, and technical assistance to Headquarters office staff on budget issues, budget process and state payment processing budget concerns.
• Provides one-on-one trainings and hosts live trainings for all agency travelers (upwards of 2,000 users) and DCF mileage application users as needed.
• Develops and distributes training presentations, recordings, one-page guides, and any additional material necessary to assist travelers, DCF mileage application users, and PCard accountholders with processing their travel reimbursements (STMS), their PCard transactions (WORKS), and the utilization of the DCF mileage application Designs, records, and maintains published trainings in PeopleFirst Learning Management System (LMS).
• Design and distribute surveys, on an as needed bases, to target gaps in service and develop necessary training.
• Directs the review of negative budget releases by notifying the respective program or Headquaters Office Budget staff of problem areas.
• Reviews the administrative policies relating to the recording of budget allotments, identify operational problems and provide recommendations for improvements.
• Reviews and approves proposed changes in accounting codes and code structure for the Headquarters Office.
• Coordinates the processing of PCard charges with the required approval for payment to the banking institution.
• Coordinates the processing of STMS travel reimbursements with the required approval for payment to the traveler.
• Coordinates the yearly DCF Summit travel process to ensure all non-employees obtain an STMS account timely, to ensure prompt travel reimbursement processing.
• Coordinates or processes any accounting disbursement transaction, utilizing the agency payment application, related to travel payments necessary outside of STMS
• Directs the preparation of financial and budgetary analyses and reports monthly to identify any budget problems. Ensures that all Prompt Payment Compliance policies are adhered to, and review causes of non-compliance with leadership.
• Ensures a wide variety of accounting transactions are processed to and the appropriate voucher documents are created, updated, and assembled properly.
• Reconciles records of expenditures to ensure all invoices and supporting documents are accurate.
• Review the auditing, coding, and assembling of these obligations in preparation for vouchering.
• Coordinate transactions and works with budget, reconciliation, and contract managers and contracted client services to ensure that the correct funds/OCAs/deliverables/services, etc. are charged.
• Advises, interprets, and counsels employees and customers on accounting policies and procedures related to areas of responsibilities.
• Work collaboratively with staff on development of new financial systems.
• Coordinate efforts with vendors, the purchasing section, departmental accountants, and other related areas, to ensure orderly, timely and proper handling of disbursements of obligations.
• Responsible for responding to vendor and departmental employee’s inquiries on payments of obligations both verbally and in writing.
• Completes all required financial reporting in accordance with federal and state rules, policies, and procedures.
• Completes required supervisory functions including approving timesheets, completion of employee performance appraisals, interviewing and hiring employees.
• Performs other duties as assigned.

Knowledge, Skills and Abilities required for the position:

• Knowledge of basic management principles and practices.
• Knowledge of Florida Statutes, State Comptroller, and Department of Children and Families rules and regulations.
• Knowledge of the methods of data collection and analysis.
• Ability to use Microsoft Office (Excel, Word, Outlook, etc.)
• Ability to coordinate a consultative program designed to ensure the resolution of managerial and operational problems.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to assess budgetary needs.
• Ability to formulate policies and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices.
• Ability to conduct fact finding research.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Ability to work well with others.

PREFERRED QUALIFICATIONS:

• Three (3) years of Managerial Accounting experience with the State of Florida government or county/city government knowledge.
• Experience with state of Florida FLAIR.
• Significant knowledge and proficiency with federal, state, and county laws, regulations, and requirements within public sector accounting.
• Advanced skills in Microsoft Excel.
• Advanced level of proficiency in performing fiscal studies, analyzing acquired data, and making recommendations on course of action based on that study.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.