ACCOUNTING SERVICES SUPERVISOR II - SES - 64005927

Requisition No: 852378 

Agency: Department of Health

Working Title: ACCOUNTING SERVICES SUPERVISOR II - SES - 64005927

 Pay Plan: SES

Position Number: 64005927 

Salary:  $41,561.57 - $87,275.83 

Posting Closing Date: 05/05/2025 

Total Compensation Estimator Tool

Internal Agency Opportunity

Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees).

Applicants will not be accepted from outside of the department.

Travel time is 1-25%.

Your Specific Responsibilities:

This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees’ work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

This individual will be responsible for all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning, and directing their work, approving leave, and taking disciplinary action as appropriate.

This position assists in providing support for the administration of the purchasing card program for the Department, adding vendors to the Statewide Vendor File in FLAIR, preparing reconciliation reports on a semi-monthly basis as well as performing backup duties for several key positions within the Financial Management Section.

Downloads and assigns Purchasing Card Charge Audits to staff. Reviews responses to the Purchasing Card Charge Audits prepared by staff to include all required backup documentation to support the charges.

Prepares and monitors the “sweep function” report and assist applicable department staff with uploading the required documentation to the transactions. Also monitors the Group Approval Rules Report provided by DFS to ensure group structure is correct.

Assists with the monitoring of cardholder accounts to ensure purchasing card expenditures are within the allowable limits and guidelines provided by the Department of Financial Services.

Acts as purchasing card liaison between cardholders statewide and the Purchasing Card Administration Unit (PCA) providing customer service as needed in the areas including, but not limited to card distribution, approval limits, charge approval, reconciliation procedures, and card cancellation.

Incumbent provides training as needed in the areas of new cardholder instruction, reconciliation procedures, and fuel purchases. Purchasing Card Analyst ensures that all attendees meet testing requirements as mandated by internal policy and accepted procedure prior to card issuance. Prepares and updates class schedules for web distribution as needed. Incumbent prepares training materials for card holders. Incumbent is the lead trainer for the Scope Audit team and administration staff pertaining to Purchasing Cards Works.

Distribution of all new cards received and monthly card renewals ensuring that all information is entered into the Purchasing Card Works System timely and accurately. Monitors all pending card stock to ensure cards are distributed within the internal guidelines set by the department. Cancels all cards returned to the PCA office or requested via fax or phone contact immediately upon request to ensure the security of the card and the overall vitality of the program.

Reviews and updates Accounting Policies and Procedures. 

Examples of Work

Advises management in the development of financial performance measures and standards of agency programs. Analyzes records of financial transactions to determine accuracy and completeness of entries.

Directs research into all aspects of regulation, including the effects of state and federal policies, pricing alternatives, alternative regulatory techniques, and other issues related to economic regulation.

Audits records and other financial documents and prepares reports.

Adapts accounting and record keeping functions to current technology of computerized accounting systems.

Directs and/or participates in pre-audit functions.

Required Knowledge, Skills, and Abilities:

Knowledge of FLAIR; Skilled in Microsoft products, especially proficient in EXCEL Ability to interpret and examine financial records and data, work independently, and communicate effectively

Qualifications:

Minimum - Proficiency with Microsoft Office, ability to communicate effectively both verbally and in writing, dependability and teamwork.

Preferred – TEAMS, People First, State of Florida Purchasing and travel processes.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.   

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.