ADMINISTRATIVE ASSISTANT I - 37021041 1 1

Requisition No: 828241 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37021041 1 1

 Pay Plan: Career Service

Position Number: 37021041 

Salary:  $32,760.00 to $40,000.08 

Posting Closing Date: 05/12/2024 

Total Compensation Estimator Tool

Administrative Assistant I – 37021041

State of Florida

Department of Environmental Protection

Office of Resilience and Coastal Protection

Resilient Florida Program

OPEN COMPETITIVE

PREVIOUS APPLICANTS NEED NOT REAPPLY 

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

The Work You Will Do:

The Administrative Assistant I position assists with in providing analysis, research, and support on a variety of administrative and clerical matters for the Resilient Florida Program.

The Difference You Will Make:

The Resilient Florida Program was established during the 2021 Legislative Session with the passage of SB1954/HB7019 and the creation of section 380.093, Florida Statutes. This legislation will ensure that communities have the resources they need for resilience planning and project implementation as well as creating a framework for a cohesive, coordinated approach to address the impacts of sea level rise, effects of intensified storms and localized flooding.

The program administers the Resilient Florida Grant Program, complete a comprehensive statewide flood vulnerability and sea level rise data set and assessment, develop annual Resilience Plans consisting of prioritized projects for funding consideration, support Regional Resilience Entities and collaborate with the Florida Flood Hub of Applied Research and Innovation.  The program includes sections devoted to planning, grant and budget management, technical support, and data management.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life.  Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$32,760.00-$40,000.08

Your Specific Responsibilities:

• In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives.
• Independently assists with in providing analysis, research, and support on a variety of administrative and clerical matters for the program.  Create, organize and maintain complex files, sets up new files, ensures accuracy of filing data.  Maintains information for program management files and policies.  Assists staff and the public in researching and retrieving files and data.  Arranges for storage and retrieval of files from state storage facilities if needed. 
• Coordinates all program monthly reports, budget, travel, purchases including all purchasing card approvals ensuring that required documents are properly completed and submitted to Finance and Accounting in a timely manner.  Follows up on further actions that may be required. Identifies and manages program inventory of properties. 
• Prepares travel approvals, travel reservations, registrations, and reimbursements for RF staff.  Assists the Program Director in collecting travel and training requests for the Program Employee Development Program.  
• Organizes and schedules staff meetings, agendas, and staff activities 
• Provides routine assistance to supervisor and management staff that includes setting up meetings, copying, typing, or compiling a variety of technical documents, reviewing forms/draft documents, and mailing.  Proofreads, correcting grammer, spelling and punctuation as necessary.
• Inserts program documents into Oculus as needed.
• Manages and maintains the Program vehicles, assist the team in reserving vehicles, tracking vehicle logs, ensures vehicles are maintained and kept clean and available for staff.. 
• Performs other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to computer software including applications.
• Ability of operate office equipment.
• Ability to understand and follow policy direction and rules applicable to public records requests.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Ability to stand for long periods of time copying and filing.
• Ability to collect, evaluate and analyze date relative to administrative functions.
• Knowledge of Oculus.
• Ability to review data for accuracy and completeness.
• Knowledge of procedures for handling State Travel Authorizations and Reimbursement.
• Knowledge of the Florida Purchasing Card Program.
• Knowledge of Vehicle Reservation System

Minimum Qualifications:

• An associate degree from an accredited college or university or any combination of post-secondary education or verifiable related experience, as described above, for a total of two years.
• A valid driver license.

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@dep.state.fl.us

Contact Information:

Richard Sanborn, HR Liaison

Office of Resilience and Coastal Protection

Richard.sanborn@FloridaDep.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.