ADMINISTRATIVE ASSISTANT I - 37021041 1

Requisition No: 856350 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37021041 1

 Pay Plan: Career Service

Position Number: 37021041 

Salary:  $33,760.00 - $40,000.00 

Posting Closing Date: 07/25/2025 

Total Compensation Estimator Tool

Administrative Assistant I – 37021041

State of Florida

Department of Environmental Protection

Office of Resilience and Coastal Protection

Resilient Florida Program

Previous Applicants Need Not Apply

This position is located in Tallahassee, Florida

Position Overview and Responsibilities:

In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. Incumbent is also expected to actively support and work toward fulfilling the Agency’s Affirmative Action objectives.

• Independently assists with in providing analysis, research, and support on a variety of administrative and clerical matters for the program.  Create, organize and maintain complex files, sets up new files, ensures accuracy of filing data.  Maintains information for program management files and policies.  Assists staff and the public in researching and retrieving files and data.  Arranges for storage and retrieval of files from state storage facilities if needed.
• Coordinates all program monthly reports, budget, travel, purchases including all purchasing card approvals ensuring that required documents are properly completed and submitted to Finance and Accounting in a timely manner.  Follows up on further actions that may be required. Identifies and manages program inventory of properties.
• Prepares travel approvals, travel reservations, registrations, and reimbursements for RF staff.  Assists the Program Director in collecting travel and training requests for the Program Employee Development Program. 
• Organizes and schedules staff meetings, agendas, and staff activities.
• Provides routine assistance to supervisor and management staff that includes setting up meetings, copying, typing, or compiling a variety of technical documents, reviewing forms/draft documents, and mailing.  Proofreads, correcting grammar, spelling and punctuation as necessary.
• Inserts program documents into Oculus as needed. 
• Manages and maintains the Program vehicles, assist the team in reserving vehicles, tracking vehicle logs, ensures vehicles are maintained and kept clean and available for staff.
• Performs other duties as required.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to computer software including applications.
• Ability to operate office equipment.
• Ability to deal with the public in a tactful and courteous manner.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, evaluate and analyze date relative to administrative functions.
• Ability to review data for accuracy and completeness.

Minimum Qualifications:

• At least two years of verifiable related experience.  Post-secondary degrees may be used as an alternative for the required two years of experience on a year-for-year basis.  A credential evaluation report from an approved agency must be submitted along with all foreign degrees.
• The incumbent of this position, in accordance with sections 110.1127 and 435.04, Florida Statutes and DEP Directive 422, Background Investigations, is required to successfully complete a background and fingerprint check.
• A valid driver license.

Applicants may be required to provide additional information as part of the screening process to verify experience that relates to the necessary KSAs of the position prior to being offered an interview.

Pay:

$33,760.00 - $40,000.00

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life.  Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.  Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and for answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.