ADMINISTRATIVE ASSISTANT I - 41000073

Requisition No: 871357 

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT I - 41000073

 Pay Plan: Career Service

Position Number: 41000073 

Salary:  $34,416.98 - $38,609.22 

Posting Closing Date: 03/26/2026 

Total Compensation Estimator Tool

Dear Jobseekers,

We are looking to hire reliable, professional, and compassionate individuals who love to help people to work on our Citizen Services team.

If you have excellent communication skills, good typing skills, and can work on the phones for an extended period, you are a great candidate for our position!

Learn more below about why we’re a great place to work.

Our Organization and Mission: The Office of the Attorney General (OAG) represents the State of Florida in state and federal civil and criminal courts, from trial courts to the U.S. Supreme Court. The Attorney General’s Office also provides legal protections for Floridians against consumer fraud through enforcement of state laws. At the OAG, staff are afforded an array of opportunities to serve the community and citizens of Florida, including in areas of criminal appeals, civil litigation, consumer protection, Medicaid fraud, and victims and civil rights. We invite you to visit our website at www.myfloridalegal.com to learn more about the State of Florida’s law firm and its many opportunities.

Salary and Benefits: $34,416.98 -  $38,609.22 Annually / $1,323.84 - $1,484.97  Biweekly

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including:
• Health insurance (totaling an annual family benefit value of $19,812, or $9,161 for individuals).
• Basic life insurance policy for $25,000 at no cost for all employees.
• Life, Dental, and Vision
• Additional Supplemental Insurance options
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The Difference You Will Make: The Office of Citizen Services is dedicated to the Attorney General's vow to protect the citizens of Florida from fraud, and serves as the agency's point-of-contact for complaints and inquiries; provides the public with information on the Attorney General's duties, responsibilities and initiatives; provides reliable information on consumer scams, emerging issues, and resources; and provides meaningful help to consumers toward resolving complaints through referrals and informal mediation when appropriate. During declared states of emergency, we also operate the OAG’s Price-Gouging Hotline.

The Work You Will Do: This position requires answering live switchboard calls, which receives an average of 150 calls daily. Monitoring and retrieving voicemail messages, accurately documenting the complaint data, escalating consumer complaints to 40+ corporate contacts, providing consumers with a copy of responses received from corporate contacts. Assist management with the compilation of record requests, and other correspondence auditing projects as requested.

Scan all incoming physical Correspondence into OnBase and ensure Correspondence received electronically in OnBase is entered into Lotus Notes accurately and promptly. Assist management and additional duties as requested by supervisor.

Additionally, this position serves as a backup to the Clerk supervisor, including but not limited to coordinating daily schedules for the senior clerks, ensuring everyone is staying on task, monitoring production of senior clerks in the Clerk Supervisor’s absence. While updating Clerk Supervisor or Unit Supervisor during the Clerk Supervisor’s absence.

Business hours are Monday – Friday, 8:00am - 5:00pm. Regular attendance and punctuality is required.

Duties include but are not limited to:

• Write accurate concise summaries of verbal and written complaints, inquiries, information requests, and other correspondence.
• Monitor company’s responses, forwarding the response to the consumer and appropriate CP Staff for monitoring.
• Maintain understanding of OAG complaint process to effectively find and share data. 
• Handle Citizen Help requests as assigned, resend request and other issues as appropriate based on skill set.
• Assists with training new analysts and clerks.
• Proof data entry and voicemails entered.
• Assists other analysts and clerks with call related questions and with escalated or more advanced calls.
• Scanning mail received daily and ensures the Pink Labels are sent interoffice to the correct Unit for handling.

How You Will Grow: Citizen Services is on the forefront of consumer issues and works closely with the Consumer Protection Division to collect and identify patterns of consumer complaints that may lead to investigation or action by the agency. In this role you will gain exposure to a broad range of topics including consumer issues, Lemon Law, Medicaid Fraud, identify theft, and more. This experience is valuable for promotion into other OAG Positions.

Minimum Qualifications: In order to qualify for the position, candidates MUST possess:

• Four (4) years of secretarial or administrative work experience Or
• A high school diploma or its equivalent and two (2) years of secretarial or administrative work experience; or
• A bachelor's degree; or
• If no bachelor’s degree: College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for up to two (2) years of the required work experience; or
• Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for up to two (2) years of the required work experience.

Applicants who meet the minimum qualifications will be invited to complete a skills assessment. Those who meet a passing score of 75% on the skills test will be invited to advance to interview.

Preferred Qualifications:

• Excellent verbal and written communication skills
• Skill using a computer, word processing and data entry software.
• Typing minimum 35 words per minute (WPM)
• Experience in a call center or customer service environment, customer resolution, consumer complaints, or citizen advocacy.
• Experience conducting fact-finding research, analyzing and/or summarizing information.
• Work independently with minimal instruction, or direction
• Ability to maintain effective working relationship with others
• Ability to communicate effectively internally and externally
• Ability to read, comprehend and analyze non-complex complaints
• Ability to understand and follow instructions
• Ability to retain information and apply in compare/contrast situations
• Ability to prioritize to ensure daily tasks are completed in timely manner
• Knowledge working in Microsoft Word, Excel, and Adobe

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• If you experience problems applying online, please call the People First Service Center at (877) 562-7287.  

IMPORTANT NOTICE: To be considered for the position, your People First Applicant Profile must be completed in its entirety.

Applicants must ensure all employment periods and detailed work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.  

Applicants who do not respond to the qualifying questions will not be considered for this position. Responses to qualifying questions must be verifiable by skills and/or experience stated on the employment application and/or resume. 

• Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
• All state employees are required to participate in the direct deposit program pursuant to s. 110.113, F.S.

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287.  If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.

REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.