ADMINISTRATIVE ASSISTANT I - 41000773

Requisition No: 882101 

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT I - 41000773

 Pay Plan: Career Service

Position Number: 41000773 

Salary:  $38,080.16 annually 

Posting Closing Date: 09/02/2026 

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Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay: $38,080.16 Annually

Position Summary: 

This position functions as the Mail Room lead worker, reporting directly to Office Operations Manager I. This employee serves as the lead worker for of all mail room operations which includes processing all incoming and outgoing mail (internal and external), performing and monitoring all General Services check receiving and review processes, maintaining the state vehicles utilized by the mail room and provide leadership and guidance to all mail room staff.

At the direction of the Office Operations Manager I, this position will work together to coordinate unit staff meetings, keeping and adding to the agendas; assist in reinforcing procedures, and ensure mail room staff are current on procedural changes. 

This employee has oversight of all mail room operations which includes processing all incoming and outgoing mail (internal and external), oversight of the General Services check receiving and review process, maintaining the state vehicle utilized by the mail room and supervision of all mail room staff.

Supervision of the mail room staff involves hiring, disciplining, making recommendations for retention, special duty assignments, attendance and leave approvals, and performance reviews. 

Coordinates unit staff meetings, keeping and adding to the agendas, reinforces procedures, and keeps staff current on procedural changes. 

Facilitates the evaluation of mail room staff through established criteria and performance standards to meet production and other standards.  . 

Coordinates and provides or seeks provisions of training for support staff within the bureau. 

Participates in the implementation of workloads, workflow, production deadlines, and assists staff in determining workload priorities to achieve maximum utilization of time.

Incoming Mail: Employee opens and processes all incoming mail following all safety procedures. Including logging all courier packages and checks and ensuring that each piece of mail is properly placed in the correct section bin or delivered to the correct location. Utilize tracking system and trouble shoot any problems. Educate and make sure all mail room staff are following the proper procedures.

Outgoing Mail: Employee processes all outgoing mail, including USPS, UPS/FedEx and Inter-office, with any special handling procedures ensuring that all documentation is completed for tracking proposes. 

Properly placing the correct amount of postage on each piece of mail to ensure timely and cost-effective mail handling and delivery.

Research and train staff in any new procedures.

Employee provides guidance to all AG staff members regarding mailing procedures to include assigning UPS accounts. Inform supervisor of any concerns or issues that may arise including postal and shipping updates and closure information.

Make sure all equipment is up to date, cared for and properly maintained.

This includes ordering supplies and following all procedures for processing Purchasing and Finance documents properly.

State Vehicle: Make sure vehicle is maintained according to warranty, especially oil changes, and monthly reports are completed and submitted on a timely basis.

Monitor vehicle use, proper parking, appointments for rides, fleet card use, binder and inspection forms are kept up to date.

Participates and completes special projects as assigned by supervisor.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.