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Date: Jan 13, 2022

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 512139 

Agency: Office of the Attorney General

Working Title: ADMINISTRATIVE ASSISTANT I - 41000835

Position Number: 41000835 

Salary:  $30,000 - $35,000 

Posting Closing Date: 01/27/2022 

 **This is a Full-Time Position**

“This is a re-advertisement. Prior applicants need not re-apply”.



Persons applying claiming veteran’s preference eligibility for this position must complete (in its entirety) in People First and attach to their application in People First the following: 1.)  Veteran’s Preference Certification form 2.)  Supporting Documentation for Category you are claiming. FAILURE TO COMPLETE AND ATTACH THE NECESSARY FORM AND SUPPORTING DOCUMENTATION BY THE CLOSE OF THE VACANCY ANNOUNCEMENT WILL RESULT IN VETERAN’S PREFERENCE NOT BEING APPLIED.   You will need to:  1) print these forms, 2) manually complete the forms, 3) scan the completed forms, 4) save the completed forms, then 5) attach the completed forms to your profile in People First.


If you are having trouble attaching your completed forms to your profile contact our HR office at 850-414-3900.


INTRODUCTORY STATEMENT:  The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government.


IMPORTANT NOTICE:  To be considered for the position all applicants must:

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.  Applicants who do not provide all information necessary to qualify, will not be considered for this position.

Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.  Applicants who do not respond to the qualifying questions will not be considered for this position.


The elements of the selection process may include a skill assessment exercise. 


Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.


OAG employees are paid biweekly.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.


MINIMUM REQUIREMENTS:  A bachelor's degree and one year of administrative experience related to the duties of this position, as described in the posting.  A master's degree can substitute for the required experience.  Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.


JOB SUMMARY:   This position is in the Medicaid Fraud Control unit.  The duties of this position are, but not limited to the following:


  • 45%  This is a minimally supervised position requiring initiative and self motivation.  Preferred candidates should possess reliable skills and abilities for attention to detail and accuracy, prioritizing and organizing work product and function, tracking assignments, working under pressure, filing, typing, editing for proper grammar, proofreading, communication, calendaring, setting up meetings, and processing and tracking documents.  Good interpersonal skills and demonstrating initiative and a professional demeanor are essential.  This position provides administrative support services to the Medicaid Fraud Control Unit headquarters staff, including the Administrative Manager, the Operations & Management Consultant II, and the Government Analyst II in the functions related to finance, accounting, budget, grants, inventory, purchasing, travel, state vehicle management, and personnel matters.  This position also serves as a backup to the Director's Executive Assistant II.
  • 15 %  Assist with preparation of monthly, quarterly and annual reports.
  • 10 %  Copies/scans documents as requested by MFCU staff and assists with preparation of needed case materials.
  •  5 %  Responsible for unit correspondence and public records requests to include:  sending and receiving fax and e-mail communications, daily routing of all incoming and outgoing mail, scanning and attaching correspondence into case database as appropriate.
  •  5 %  Responsible for answering telephones, screening, greeting, announcing and routing visitors.
  •  5 %  Responsible for maintaining and receiving office supplies while checking for order accuracy, as well as storing supplies in easily accessible central locations.
  •  5 %  Responsible for providing backup administrative support in the absence of other Administrative staff.
  •  5 %  Maintains printers, copier, and shredder; orders paper and toner as needed. Assist MFCU staff in the performance of fiscal, personnel and other office functions.
  • 5 %   Participates and completes special projects as assigned by the Director and other administrative duties as required.


VETERAN RECRUITMENT STATEMENT:   The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses.  Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida Statutes.  However, applicants claiming veterans' preference must attach supporting documentation with each application submission that includes character of service (for example, DD form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida Administrative Code.  All documentation is due by the closing date of the vacancy announcement.  For information on the supporting documentation required, click here .  If you have trouble attaching the documentation, contact our HR office at 850-414-3900.


PERSONS WITH DISABILITY/ADA STATEMENT:   The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287.  If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.


CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:   All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S.  The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.  

We hire only U.S. citizens and those lawfully authorized to work in the U.S.


E-VERIFY STATEMENT:   The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify).  E-verify is a program that electronically confirms an employee’s eligibility to work in the united states after completion of the employment eligibility verification form (i-9).


REMINDERS:   Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS.  For more information, please visit the SSS website at: https: //  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee