ADMINISTRATIVE ASSISTANT I - 43000010

Requisition No: 860884 

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT I - 43000010

 Pay Plan: Career Service

Position Number: 43000010 

Salary:  $38,000.00 - $50,000.00 

Posting Closing Date: 09/25/2025 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DEPARTMENT OF FINANCIAL SERVICES 

DIVISION: OFFICE OF THE CHIEF OF STAFF

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

High school diploma or equivalent is required.

Prior experience working as an administrative assistant is preferred.

The salary range for this position is $38,000.00 - $50,000.00

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication skills and a professional, welcoming demeanor are essential.
• Ability to use standard office equipment, multi-line phone systems, and basic software like Microsoft Office.
• Strong multi-tasking and organizational skills to manage various responsibilities.

BRIEF DESCRIPTION OF DUTIES:

Provide a range of front desk duties, such as greeting visitors, answering phones, managing mail, and maintaining office supplies; as well as administrative tasks like data entry, scheduling meetings, and providing general clerical support to Executive Staff. Key responsibilities include ensuring a welcoming office environment, efficiently handling communications, and assisting with various office operations to maintain an organized and functional workspace. 

30%  Provide a range of administrative support to the Executive Staff.  Many tasks assigned are confidential in nature and require discretion on behalf of the employee.

20%  Handle incoming and outgoing mail, packages, and deliveries, distributing them to the correct recipients.

20%  Schedule meetings, manage office calendars, and book conference rooms. 

30%  Additional Duties:

• Office Supplies: Monitor office supply inventory and place orders for replenishment. 
• Document Preparation: Help with creating and editing correspondence, reports, and other materials. 
• Computer data entry programs used by office. 
• Clerical Tasks: Assist with copying, faxing, and other clerical duties as needed by office staff. 
• Other duties as assigned by Executive Staff

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.