ADMINISTRATIVE ASSISTANT I - 43000268

Requisition No: 825961 

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT I - 43000268

 Pay Plan: Career Service

Position Number: 43000268 

Salary:  $35,000.00 

Posting Closing Date: 05/01/2024 

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*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: RISK MANAGEMENT

BUREAU: STATE EMPLOYEE WORKERS’ COMPENSATION CLAIMS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

A high school diploma or equivalent is required.

Additional requirements:

• Proficiency in Microsoft Outlook, Word, and Excel.
• Two (2) years within the last five (5) years of providing clerical and/or administrative support in a professional office environment.

Preference:

• Experience working with imaged documents in an office setting.
• Experience in ordering, receiving, and maintaining office supplies for a business or office.
• Experience in providing support services for an office, including answering and routing calls on a multi-line telephone system.

This position is required to work 8:00 a.m. to 5:00 p.m., Monday through Friday.

This position is located in Tallahassee, Florida.

This position requires a security background check, including fingerprint as a condition of employment.

This position will be filled at $35,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of administrative principles and practices. Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication and use of proper grammar.
• Ability to collect, evaluate and analyze data relating to administrative functions such as personnel, purchasing or compiling reports.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to perform routine maintenance, such as changing toner cartridges, to commonly used office equipment.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to accurately perform basic arithmetic.

BRIEF DESCRIPTION OF DUTIES:

This position provides clerical and administrative support to the Bureau of State Employee Workers’ Compensation Claims and reports directly to the Bureau Chief.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.