ADMINISTRATIVE ASSISTANT I - 48001068

Requisition No: 848637 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT I - 48001068

 Pay Plan: Career Service

Position Number: 48001068 

Salary:  agency to update 

Posting Closing Date: 05/11/2025 

Total Compensation Estimator Tool

Florida Department of Education

Division of Finance and Operations

Bureau/Office of General Services

Location: Tallahassee

Position Title: Administrative Services Position # 48001068- CS

Salary Range: $33,760.08 - $38,824.08

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY- THIS IS AN ANTICIPATED VACANCY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.

• Work History (in easy to review chronological order) Consists of:

  • Any position held by a State of Florida Agency

  • Any position held by a Florida University

  • All periods of employment from high school graduation

  • All periods of current or prior unemployment

  • Gaps 3 months or more must be accounted for*

  • Any Education

  • Any Volunteer Experience

  • Your resume and application must match

• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.

• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.

• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.

• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.

• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Susan Morrison 850-245-5121

JOB DESCRIPTION:

The employee serves as an administrative support person for the Florida Department of Education. The critical function of this position is to serve as conference room coordinator for the Turlington building and assist with the handling of incoming phone calls for the Florida Department of Education. This position reports to the Bureau Chief of General Services and provides service to agency employees and customers.

DUTIES & RESPONSIBILITIES:

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

• The employee, as the conference room coordinator, is expected to schedule and coordinate office meetings, assist with coordination and set-up procedures for the first- floor lobby, Café 325, and seventeenth floor conference rooms and meeting spaces. The employee produces daily and weekly conference room calendars.

• The employee manages the inventory and the maintenance of conference room furniture and audiovisual equipment.

• The employee will serve as one of the Bureau of General Services main line operators with handling the Florida Department of Education’s incoming phone calls.

• The employee will ensure timely procurement of goods and services through My Florida Market Place, ensure goods and services are received, and payments are processed in a timely manner. Employee prepares correspondence and maintains office filing system and supplies. The employee will assist the bureau chief and other general services staff, and will provide administrative support for bureau functions

• The employee assists with receiving and entering work orders for the agency in the Department of Management Services online Customer Work Order System (Tririga). The employee is expected to enter all work orders within 30 minutes of receiving the request. The employee may also be required to follow-up on work orders personally entered to ensure requests have been completed.

• The employee will assist the property custodian for the bureau with the exception of the 17th-floor AV room and warehouse inventory. The employee will assist the inventory agent with inventory and assist in maintaining a list of all property items in the bureau.  Reports will be provided to the appropriate management as required.

• Performs other duties as required. The employee will research and respond to special operational projects assigned by the bureau chief’s office and property manager. Projects must be completed within established timeframes and accurately address the issue or concern of the requests.

WHO WE’RE LOOKING FOR:

Someone who can be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. We expect our staff to interact courteously with others especially when it comes to customer service within and outside of the agency. Our office expects all new hires to understand that attendance and effective communication are essential functions of each position.

MINIMUM QUALIFICATIONS:

• Knowledge of administrative and office principles and practices.

• Ability to understand and apply applicable rules, regulations, policies, and procedures.

• Ability to use a personal computer.

• Working Knowledge of Windows XP and Microsoft Office 2003

• Ability to communicate effectively

• Ability to establish and maintain effective working relationships with others

PREFERRED QUALIFICATIONS:

Experience with state systems such as MFMP/Ariba

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT (OR)

THE MISSION STATEMENT OF THE HIRING OFFICE

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement

2. Seamless Articulation and Maximum Access

3. Skilled Workforce and Economic Development

4. Quality Services

Florida Department of Education (Link to office page or agency website)

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.