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ADMINISTRATIVE ASSISTANT I - 60006677

Date: Sep 9, 2024

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Requisition No: 837090

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60006677

Pay Plan: Career Service

Position Number: 60006677

Salary: agency to update

Posting Closing Date: 09/21/2024

Total Compensation Estimator Tool

	This position will be located in the Northwest or Northeast Region and is NOT a remote position. Performance Standards Administrative Assistant I Job description: General and specialized clerical and administrative duties including communications, data processing, file management, assistance to staff. Support Chief of Licensing Specific job tasks: Support Chief of Licensing and Licensing Staff by performing administrative tasks and duties as requested. Demonstrate proficiency in computer programs and databases (e.g., MFMP, Outlook, MS Office, MS TEAMS, Salesforce, Works) in order to complete assigned tasks. Greet providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information. Date stamp incoming mail and other documents. Distribute to appropriate staff. Re-direct any renewal or admin fine payments to Program Office for processing Check voice mail throughout the day and take messages. Distribute to appropriate staff. Check email throughout the day and respond appropriately. Forward as needed. Complete and maintain trackers received from Headquarters when needed. Prepare travel vouchers timely. Inventory office supplies monthly. Request or prepare requisitions in MFMP for approval. Assist in administrative actions, organize legal files and maintain documents for court actions. Assist with public events, mailouts, trainings and provider meetings. Follow all DCF policies, particularly in data security, confidentiality of protected information, and access to background screening documents.

This position will be located in the Northwest or Northeast Region and is NOT a remote position.

Performance Standards

Administrative Assistant I

Job description:

General and specialized clerical and administrative duties including

communications, data processing, file management, assistance to staff.

Support Chief of Licensing

Specific job tasks:

Support Chief of Licensing and Licensing Staff by performing administrative tasks and duties as requested.

Demonstrate proficiency in computer programs and databases (e.g., MFMP, Outlook, MS Office, MS TEAMS, Salesforce, Works) in order to complete assigned tasks.

Greet providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.

Date stamp incoming mail and other documents. Distribute to appropriate staff.

Re-direct any renewal or admin fine payments to Program Office for processing

Check voice mail throughout the day and take messages. Distribute to appropriate staff.

Check email throughout the day and respond appropriately. Forward as needed.
Complete and maintain trackers received from Headquarters when needed.

Prepare travel vouchers timely.

Inventory office supplies monthly. Request or prepare requisitions in MFMP for approval.

Assist in administrative actions, organize legal files and maintain documents for court actions.

Assist with public events, mailouts, trainings and provider meetings.

Follow all DCF policies, particularly in data security, confidentiality of protected information, and access to background screening documents.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32303

Nearest Major Market: Tallahassee

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