ADMINISTRATIVE ASSISTANT I - 60019142

Requisition No: 845202 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60019142

 Pay Plan: Career Service

Position Number: 60019142 

Salary:  $33,000.50 

Posting Closing Date: 02/04/2025 

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This position provides administrative support to assigned administrative hearing officers from the beginning to the end of the hearing process.  The appeals are based on actions by the Department of Children and Families, and other state agencies. This position is located at DCF Headquarters located in the Centre of Tallahassee and is not a telework position.

Researches and gathers information for hearing officer, related to electronic case preparation.  Reviews administrative orders, decisions, and other legal documents.  Reviews filings, enters data, and uploads records into the electronic case, to produce printed originals of hearing notices, decision, orders, and other documents. Researches hearing requests to determine reason for the request, program involved, and the appropriate parties. Once determined, takes appropriate action in the electronic case.

Maintains suspense files and associates incoming documents with case files.  Assembles case material for electronic scanning and distribution for appeals filed with the Hearing Officer.  Transmits materials to the Hearing Officer timely, to comply with all relevant statutes and rules.  Reviews and requests missing information for upcoming hearings.

Certifies and distributes orders of the Hearing Officers, ensuring the accuracy of filing dates and completeness.  Makes copies and distributes documents to parties of the case.

Performs a variety of office functions to include typing, copying, filing, answering telephone, etc.   Maintains production and quality control by reviewing finished product for typewritten and grammatical errors.  Responds to written and verbal requests for inspection and copying of records. Answers inquiries from staff and public.  Provides backup assistance to all other administrative staff.  Attend staff meetings; participate in training opportunities and all department initiatives.

Reviews and issues subpoenas pursuant to Chapter 120.569(2)(f), Florida Statutes.

SCREENING DISCLAIMER: Responses to qualifying questions must be verifiable by skills and/or experiences stated on the candidate profile and/or resume.

BACKGROUND SCREENING REQUIREMENT:  It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S.  No candidate may begin employment until the background investigation results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background investigations shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.  Also, employees are subject to background re-screening at least every five years.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.