ADMINISTRATIVE ASSISTANT I - 64064448

Requisition No: 854384 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT I - 64064448

 Pay Plan: Career Service

Position Number: 64064448 

Salary:  $33,760.00 

Posting Closing Date: 06/17/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

Division of Disease Control

Salary: $33,760.00

Your Specific Responsibilities:

This position provides professional level administrative support to the TB Control Section. This position's work involves the performance of administrative activities, which involve independently planning administrative objectives and priorities to enhance team efficiency and to assist with the implementation of the FL System of TB Care. 

General Office Assistance: Answers phone and routes inquiries to appropriate staff within Section, Division or to appropriate county health department. Processes a variety of correspondence, investigates subject matter, and prepares replies. Opens, reviews, and screens mail, routing to appropriate staff. Assigns and monitors assignments made by Division or Bureau and ensures timely completion or requests appropriate extensions. Provides meeting or training support as requested, including supporting the preparations for the FDOH TB Nurse Case Management Course and ensures all TB presentations meet the DOH standards. Ensures all correspondence follows the DOH policies and procedures. Serve as CorrFlow liaison and track progress of documents until completion. Maintains mailing fist with addresses for TB managers/coordinators. Maintains TBCS staff directory and update as needed. Schedule and maintain staff and conference room/call calendars. 

Travel and Purchasing: Manages the travel request and reimbursement processes for the Section, including timely completion of the request to travel, making travel arrangements as requested and ensuring timely submission of reimbursement requests. 

Serves as the section liaison. Monitors completion of mandatory training by required due date; monitors completion of performance evaluations timely; records management timeframes. Research information as requested. 

Point of Contact: Serves as the Section's point of contact for Safety, Information Security/HIPAA and Continuity of Operations Planning (COOP). Serves as Section Everbridge backup. Attends meetings held by the bureau or division coordinator on these issues; ensures Section compliance with any related policies and procedures at the direction of the bureau or division coordinator; communicates updates to all staff and/or Section Administrator, as needed; completes any assessments (e.g. annual risk assessment) or compiles necessary contact information (COOP calling tree) timely; coordinates or assists supervisor and/or Section Administrator in completing incident reporting according to Department procedure. 

Assists with managing the TB Video Direct Observed Therapy (VDOT) program: track and ship phones; manage FedEx shipments and maintains a supply of mailing materials; maintain the VDOT Excel Tracker including the monitoring of phones in use and notifying DOH IT office of returned phones so accounts can be terminated. 

Performs other work-related duties as assigned. 

Required Knowledge, Skills, and Abilities:

•     Knowledge of administrative principles and practices 
•     Knowledge of office procedures and practices 
•     Knowledge of the principles and techniques of effective communication 
•     Knowledge of the methods of data collection 
•     Ability to understand and apply applicable rules, regulations, policies, and procedures. 
•     Ability to work independently. 
•     Ability to plan, organize and coordinate work assignments. 
•     Ability to communicate effectively. 
•     Ability to establish and maintain effective working relationships with others. 
•     Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing. 
•     Ability to prepare correspondence and administrative reports. 
•     Skills in using Microsoft Office Products - Word, Excel, Outlook, PowerPoint; ability to utilize problem solving techniques. 

Qualifications:
Minimum - High School Diploma

Preferred -1-2 years of experience in state purchasing and/or processing state travel.

Florida Department of Health Mission, Vision, and Values: 
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:
Tallahasee 

The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
•    Annual and Sick Leave benefits;
•    Nine paid holidays and one Personal Holiday each year;
•    State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
•    Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com);
•    Flexible Spending Accounts;
•    Tuition waivers;
•    And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  
 
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. 
 
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 
 
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 
 
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   
 
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  
 
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 
 
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 
 
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 
 
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.