ADMINISTRATIVE ASSISTANT I - 79010847

Requisition No: 841230 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT I - 79010847

 Pay Plan: Career Service

Position Number: 79010847 

Salary:  $ 1,298.46 Bi-Weekly 

Posting Closing Date: 01/18/2025 

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL CONSTRUCTION UNIT
ADMINISTRATIVE ASSISTANT I 
Position Number: 79010847
Hiring Salary: $ 1,298.46 Bi-Weekly

** Open Competitive **

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The General Counsel’s Office has many areas of business and administrative law.

The Work You Will Do:

This position provides administrative and clerical support to the attorneys for the Construction legal unit within the Office of the General Counsel and works under the direction of the lead Administrative Assistant III for this unit.

NOTE: This advertisement may be used to fill similar positions in other legal work units with the Office of the General Counsel.

Your Specific Responsibilities:

• Maintains and updates legal case files on pending court and administrative cases in and organized, comprehensive, chronological and timely manner;
• Opens and monitors new cases in the document and case management systems.
• Tracks and updates assigned attorney's cases in the department's case management systems, including closing cases and final order indexing;
• Schedules court reporters;
• Prepares work authorizations and hearing notifications;
• Closes cases as directed by assigned attorneys;
• Prepares and schedules travel arrangements and vouchers for reimbursement;
• Maintains assigned attorney calendars, scheduling deadlines, meetings, appointments and hearings;
• Keeps attorney apprised of upcoming meetings, deadlines and hearings;
• Performs other general office duties as required.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite, specifically Word and Outlook;
• Ability to use available technology to perform duties including computer software, hardware and data systems;
• Ability to understand and apply laws, rules, regulations, policies and procedures;
• Ability to maintain legal case files;
• Knowledge of office procedures and practice;.
• Knowledge of methods of data collection;
• Ability to effectively communicate verbally and in writing;
• Ability to prepare correspondence and administrative reports;
• Ability to utilize problem solving techniques;
• Ability to establish and maintain effective working relationships;
• Ability to multi-task;
• Ability to work independently;
• Ability to plan, organize and coordinate work assignments;
• Ability to recognize and act on emerging issues and shifting priorities.

Minimum Requirements: 

• High school diploma; and
• At least one to two years administrative experience, clerical or legal secretarial experience; and
• Working knowledge of Microsoft Word and Outlook.

Preferred:

This position involves sitting and working on a computer for long periods of time.

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.  
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.   

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
SPECIAL REMINDERS:
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.
 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.