ADMINISTRATIVE ASSISTANT I - SES - 80056960

Requisition No: 849646 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 80056960

 Pay Plan: SES

Position Number: 80056960 

Salary:  1,396.68-bi-weekly 

Posting Closing Date: 04/11/2025 

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The Department of Juvenile Justice salutes our heroes. 

We are honored to have the opportunity to support our nation’s veterans and their families. 

We value the service given to our country and support the hiring of service members and military spouses.

The Office of General Counsel has a vacancy for an Administrative Assistant I.

LOCATION, CONTACT AND SALARY INFORMATION:

Location: Knight Building, 2737 Centerview Drive, Suite 3200, Tallahassee, FL 32399

Starting Salary: $1,396.68 Biweekly. (In accordance with current restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)

Contact Person: Marie Riou, AAIII/Office Manager, (850) 717-2446 or Debora Fridie, Senior Attorney (850) 717-2455.

DUTIES AND RESPONSIBILITIES:

Serves as the Administrative Assistant to the Senior Attorney for Labor and Employment, and the Senior Attorney for Contracts and Procurement.

Drafts correspondence, and other documents under the supervision of an attorney.

Assists attorneys with legal research, scan, copy, and email documents as instructed by assigned attorneys.

Make all travel arrangements and monitor calendars for assigned attorneys. Prepares post travel documents necessary for reimbursement using the Statewide Travel Management System (STMS).

Assists with incoming calls and routes telephone inquiries as necessary. Screening incoming calls are at the discretion of the attorneys. Takes legible, accurate and complete messages including name, date, time of call, reason for call, telephone number and email address.

Assist with incoming mail (opening, date stamping, distributing, redirecting as necessary).

Assist as needed with the Purchase of office supplies/equipment for Headquarters and Regional Offices. All supply orders should have the approval of the Office Manager or General Counsel, prior to placing the order. Assist as needed with maintaining inventory. Assist with ensuring office equipment is always operating properly, such as the main copier/printer.

Assists with requisitions and vendor payments via My Florida Market Place (MFMP).

Performs other related duties as assigned.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

1. High School Diploma
2. Use of Office equipment, proficient in Microsoft Office Products (Word, Excel, PowerPoint)
3. Knowledge of administrative principals, practices and office procedures.
4. Preferred, but not required experience with My Florida Market Place (MFMP), and Statewide Travel Management System (STMS).
5. Ability to prepare correspondence, as instructed by assigned attorneys.
6. Ability to plan, organize and prioritize work assignments.
7. Ability to establish and maintain effective working relationships with others.
8. Ability to communicate effectively both verbally and in writing.

BENEFITS:

No weekends

Health Insurance

Direct Deposit

Paid Holidays

Great Working Environment

SPECIAL NOTES:

Please complete your application in People First by ensuring all required information is entered (your name, address, telephone number/email, the Names of current/former supervisors, telephone number, email address and details of your former and current job duties, the name of high school/college, year graduated.)

All prospective candidates will be subject to a sex offender check, criminal background checks, (state, local and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.