ADMINISTRATIVE ASSISTANT II (PENDING RECLASSICIATION)- 37020220

Requisition No: 876412 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT II (PENDING RECLASSICIATION)- 37020220

 Pay Plan: Career Service

Position Number: 37020220 

Salary:  $49,000 - $51,000 (Commensurate based on experience) 

Posting Closing Date: 06/05/2026 

Total Compensation Estimator Tool

PENDING RECLASSIFICATION TO A PLANNER ll

State of Florida

Department of Environmental Protection

Tallahassee, FL

Position Overview and Responsibilities:

This is Planner II position in the Division of Air Resource Management's Office of Business Planning reporting to the Senior Management Analyst II. The primary responsibility of this position is to assist management on a variety of administrative matters, including purchasing, budget development and management support, budget and purchasing data tracking and presentation development, training development and documentation, and special projects.

Purchasing, P-CARD WORKS, MFMP, and ELFF

Serves as the Division's purchasing, P-Card, and MFMP reviewer.  Prepares and/or reviews all purchase requisitions and supporting justification documents for processing and payment. Combining, evaluating, and reasoning with purchasing related information and data to make decisions and solve problems. These processes involve making decisions about the relative importance of information and choosing the best solution that best aligns with the department’s policies.

Daily Operational Support

 Execute and manage business operations by conducting and carrying out core work procedures aligned with strategic goals and provided directives. Responsibilities include training, process improvement, preparation, delivery, construction, integration, implementation, and completion of programs, systems, structures, and products, using both independent judgment and established operational guidelines.

Training, STMS Travel Documentation and Procedures

Establish and execute long-range business operations objectives by defining strategies, coordinating action plans, and aligning resources to achieve organizational goals. Develop and implement efficient methods to track and manage the training budget, while supporting training initiatives and travel requirements to ensure consistent, cost-effective execution across locations.

Reviews all division travel for supporting justification documents required for payment processing. 

Special Projects and Other Duties

Provides comprehensive business operations support to Office of Business Planning staff and leadership, including execution of special projects, coordination of briefings, meetings, and workshops, and facilitation of day-to-day operational activities to ensure efficient planning, communication, and program delivery.

Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge of office procedures and practices, purchasing, and P-Card management 

Skilled in the use of a personal computer and general office equipment Ability to communicate effectively verbally and in writing

Ability to maintain orderly filing systems

Ability to plan goals, objectives and activities and schedule related tasks, use good organizational skills

Ability to work effectively with peers, management, industry and the public

Ability to be an effective, conscientious and respectful team member

Ability to maintain effective working relationships with others

Minimum Qualifications:

• Valid Driver’s license
• Travel on state business.
• At least two years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the required two years of experience on a year-for-year basis.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Preferred Qualifications:

Knowledge and/or experience you have processing purchase requisitions, invoices, or State of Florida P-Card transactions

Knowledge and/or experience you have using the following financial or procurement systems:  MyFloridaMarketPlace, P-CARD WORKS, FLAIR, etc.

Knowledge and/or experience you have tracking budgets or preparing financial reports

Knowledge and/or experience you have supporting administrative or business operations functions

knowledge and/or experience you have coordinating training, travel, or meeting logistics

Pay:

Salary Range Annually $49,000 - $51,000(Commensurate based on experience)

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.