ADMINISTRATIVE ASSISTANT II - 22009211

Requisition No: 821537 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22009211

 Pay Plan: State Courts System

Position Number: 22009211 

Salary:  $38,706.36 - $42,577.00 Annually 

Posting Closing Date: 05/03/2024 

Total Compensation Estimator Tool

 Readvertisement, previous applicants will be considered and need not reapply.

Location

Office of the State Courts Administrator, Problem-Solving Courts, 500 South Duval Street, Tallahassee, Florida

To learn more about the Florida State Courts System visit its website at https://www.flcourts.gov/.

For additional information about this job please contact Jennifer Grandal by phone at 850-922-5101.

JOB Description

This position provides complex clerical, administrative, and program coordinating support to the Office of Problem-Solving Courts (OPSC).

Performs a variety of administrative, accounting, and fiscal duties to assist in managing daily business and supporting operations. Handles office-wide administrative matters.

Audits and tracks monthly expenditures in Florida Accounting Information Resource System (FLAIR); prepares bills and processes invoices for payment; prepares travel guidelines and processes travel reimbursement requests; obtains bids for purchases; routes contracts for execution; and performs forecasting for various cost centers.

Documents, researches, records, creates, edits, and processes incoming and outgoing correspondence, observing strict confidentiality.

Establishes and maintains working relationships with judicial and non-judicial State Courts System personnel, other government staff, and the public.

Sets up and maintains files, books, records, and other departmental systems of responsibility and provides database updates as required.

Performs clerical tasks, such as processing incoming mail, scheduling meetings, maintaining calendars, purchasing supplies, filing, and scanning.

Attends staff, community, and other professional meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel; and attends technical or professional classes, workshops, and seminars to improve technical or professional skills.

MINIMUM Education and Experience Guidelines

Bachelor’s degree.

Two years of work experience in business administration, office skills, or related field.

Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Competencies/Knowledge, Skills, and abilities

Knowledge of state regulations and policies for purchasing including, but not limited to, bidding, sole source exceptions, expense thresholds, Florida Accounting Information Resource System (FLAIR), My Florida Market Place (MFMP), purchase card (P-card) regulations and reporting, invoice payments, Florida Accounting Contract Tracking System (FACTS), Statewide Travel Management System (STMS), and contracts.

Knowledge of state travel reimbursement procedures is required.

Ability to be flexible, provide excellent customer service (internal and external customers), and keep up in a fast-paced work environment.

Ability to prioritize ever changing needs and priorities of the unit.

Special Comments

Experience with State of Florida accounting and purchasing processes such as FLAIR, P-card, STMS, and MFMP is required.

Meeting and event planning experience is required.

The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

How to Apply

Submit a current and complete online State Employment Profile Application through the People First State of Florida Jobs website, view the State Courts System page at https://jobs.myflorida.com/.

An application must be submitted for the position listing the appropriate class title and position number for which you are applying. Your application must be received by 11:59 p.m. on the closing date. When using the People First State of Florida Jobs website to apply and assistance is needed with using the system, contact the People First Service Center by phone at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.

Persons using a TTY or TDD may call the contact person through the FLORIDA RELAY SERVICE: Voice is 1-800-955-8770, TDD is 1-800-955-8771, NATIONAL RELAY SERVICE is 711.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.