ADMINISTRATIVE ASSISTANT II - 37002530

Requisition No: 839345 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT II - 37002530

 Pay Plan: Career Service

Position Number: 37002530 

Salary:  The annual salary for this position will be $40,000.00. 

Posting Closing Date: 10/31/2024 

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Administrative Assistant II

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

We are looking for highly motivated and detail-oriented candidates with great customer service skills for this Administrative Assistant II position. The Administrative Assistant II position is a highly responsible position who will work in the Division of Administrative Services within the Director’s Office performing various administrative duties.

The Difference You Will Make:

The Division of Administrative Services, Director’s Office provide centralized administrative support to the department and its employees. We are a fast-paced work environment in which critical thinking, collaboration and commitment to developing solutions is vital to the agency’s mission and vision.

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiency. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

This position is in Tallahassee, Florida. Carr Building, 3800 Commonwealth Blvd.

Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

The annual salary for this position will be $40,000.00.

Your Specific Responsibilities:

Responsibilities of this position include, but are not limited to, the following:

• Process requests for security badges and maintain accurate files.
• Prepares, reviews and processes purchase orders using Ariba system and/or Purchasing Card and track through the approval process.
• Ensures goods and services are received as ordered, processes all invoices ensuring they are approved, submitted, and paid in a timely and accurate manner.
• Research and obtain quotes for purchases as needed.
• Annually (beginning in April), get quotes for new blanket PRs, attach and submit.
• Monitors office supply inventories by ordering supplies as needed, and maintains an organized supply closet.
• Serves as the contract manager for the purchase orders for multiple copier/printer/scanner leases, in addition to coordinating maintenance and repair of copiers and printers.
• Serves as a backup within the office for the Security Welcome Desk(s) and other team members.
• Keep a balanced excel tracking log of the monthly expenditures as directed for budget control of all purchase orders.
• Assists with coordinating cell phone activity for departmental accounts, to include purchasing and updating databases.

Required Knowledge, Skills, and Abilities:

• Knowledge of applicable computer applications and basic computer functions.
• Knowledge of and ability to interpret and apply related policies, procedures, principles, and practices.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Ability to plan, organize and coordinate work assignments while meeting deadlines.
• Ability to document, track and compile data effectively in a variety of reporting formats.
• Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to gather, interpret, report, and/or edit information.
• Ability to perform accurately in a detail-oriented environment.
• Ability to perform basic arithmetical calculations.
• Ability to prepare documents, i.e., FLAIR (Budget) Correction Request for submission.

Qualifications

Minimum

High school diploma or GED equivalent, and four years of verifiable related work experience.

Other Job-Related Requirements for this position: 

Valid Driver License.

Background Screening Requirement

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.