ADMINISTRATIVE ASSISTANT II - 41500025

Requisition No: 794126 

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II - 41500025

Position Number: 41500025 

Salary:  $31,200.00 - $40,000.00 

Posting Closing Date: 08/27/2023 

Florida Gaming Control Commission

Division of Administration

Administrative Assistant II (Career Service)

Position Number: 41500025

$31,200.00- $40,000.00 Annually

“Open till filled - Previous applicant are still being considered and need not reapply”

Overview:

The newly created Florida Gaming Control Commission (“FGCC”) is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

The FGCC’s Division of Administration is searching for a dynamic Administrative Assistant II.  

Position Responsibilities:

The Administrative Assistant II will work under the direction of the Director of Administration.

• Serves as the Receptionist for the FGCC by:
• Operating FGCC’s switchboard; answering all incoming calls, transferring, etc.
• Processing all outgoing/incoming mail, date stamping, and distributing mail appropriately preparing mailing labels and sending overnight mail to vendors.
• Managing three (4) FedEx mailing accounts for the agency
• Managing four (4) Stamps.com mailing accounts for the agency                                                                                                                                                 
• Assisting the Senior Clerk with performing all daily runner duties for FGCC which includes, but is not limited to: picking up warrants from the Capitol, making deposits on a daily basis, etc. Operates motor vehicle as required to fulfill the duties of the position.    
• Performing special projects and/or other related work at the direction of the Director of Administration.                                                                                                                                                                                                                                                                                                                                                                    

Required Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills
• Ability to establish and maintain effective working relationships with employees, all levels of management, and customers
• Advanced computer skills
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Holds and maintains a valid Florida driver’s license.

Minimum Qualifications:

• This position requires the incumbent to have and maintain a valid driver’s license in good standing. 
• Associate’s degree from an accredited college or university; or
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education

What Do I Need To Succeed In This Role?

• Professionalism and Customer Service – must be able to accomplish tasks in a professional and impartial manner, ensuring the integrity of policies and procedures and respect for all stakeholders; must be able to maintain high professional standards and remain calm, courteous, and tactful while dealing with situations that are sensitive in nature or with individuals who are difficult.
• Communication and Active Listening – must be able to express ideas and facts clearly, verbally and in writing, to include conveying complex or detailed information to individuals with varying levels of understanding of the subject matter.
• Attention to Detail – must be thorough and conscientious in accomplishing tasks, no matter how small, ensuring that work is done accurately according to procedures and standards.
• Organization and Prioritization – must be able to plan and organize time, resources, and workloads effectively in order to complete assignments in a timely manner.
• Critical Thinking and Analytical Skills – must be able to use different sources and consider numerous factors while making sound, well-informed, objective decisions.
• Discretion and Integrity – must be able to handle sensitive information with discretion and maintain the confidentiality of information.
• Technology Application – must be able to proficiently operate a computer and associated systems/applications such as Microsoft Office applications, and possess the aptitude to learn new software.

Where you will work:

This position is located in Tallahassee, Florida.

Contact:  If you should have any questions, please contact: Lisa Mustain at 850.728.7712 or Lisa.Mustain@fgcc.fl.gov.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for our Senior Management Service (SMS), Select Exempt Service (SES), and Career Service (CS) employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, please click www.myfrs.com)
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts
• Tuition waivers that allow eligible employees to take up to six credit hours per semester, tuition free at any state university or state college!

IMPORTANT NOTICES:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes

• This position requires a Level 2 security background check and/or livescan fingerprinting as a condition of employment; you will be required to provide your Social Security Number (SSN) and/or State Issued Photo Identification in order to conduct this background check.
• This position requires participation in direct deposit.

Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

The Florida Gaming Control Commission is committed
to increasing recruitment and hiring of individuals with disabilities and
improving employment outcomes. 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.