ADMINISTRATIVE ASSISTANT II - 43000538

Requisition No: 869652 

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT II - 43000538

 Pay Plan: Career Service

Position Number: 43000538 

Salary:  $48,000.00 - $65,000.00 

Posting Closing Date: 02/12/2026 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT II

DIVISION: OFFICE OF THE GENERAL COUNSEL

BUREAU: LITIGATION & SPECIAL PROJECTS

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

High school diploma or its equivalent is required.

Additional requirements:

• Experience with Microsoft Office.
• Knowledge of public records laws.

Preferences:

• Administrative or legal assistant experience.
• Experience providing administrative support to one or more persons/attorneys.
• Good oral and written communication skills.
• Working knowledge of case management platforms.
• Knowledge of legal terminology.

This position is located in Tallahassee.

This position requires a security background check, including fingerprint as a condition of employment.

Anticipated hiring salary range is $48,000.00 to $65,000.00 annually, depending upon work related experience.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

The Benefits of Working for the State of Florida: 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits include (worth approximately $20,000 per DMS):

• Healthcare benefits, including health, life, dental, vision, and other supplemental insurance options
• Leave benefits (annual, sick, administrative)
• Nine paid holidays and one personal holiday each year
• Tuition Fee Waivers (accepted by major Florida colleges/universities)
• Retirement plan options, including employer contributions 

REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively, both verbally and in writing. Knowledge of public records law. Ability to be able to handle sensitive information with discretion and maintain the confidentiality of protected information.  Ability to work independently with minimal supervision.  Knowledge of IT systems used to search emails and documents sought. Knowledge of or aptitude to learn public records software, such as JustFOIA.

BRIEF DESCRIPTION OF DUTIES:

Manage the intake and fulfillment of public records requests across multiple divisions within the agency.  Research and collect department records to respond to public records requests. Communicate, via email and phone, with members of the public submitting public records requests and with department staff concerning requests for and responses to public records requests. Conduct research on Florida law concerning public records. Review records for confidential and/or exempt information that warrants redaction. Serve as the liaison for requests related to the CFO or Capitol staff. Perform special assignments related to public records, such as assisting in the preparation of annual public records training for department staff.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.