ADMINISTRATIVE ASSISTANT II - 48007013 (BLIND SERVICES)

Requisition No: 815050 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT II - 48007013 (BLIND SERVICES)

Position Number: 48007013 

Salary:  $38,175.54 Annually 

Posting Closing Date: 01/19/2024 

DIVISION OF BLIND SERVICES
LOCATION:  TALLAHASSEE (LEON COUNTY)

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

THIS IS A STATE OF FLORIDA CAREER SERVICE (CS) OPPORTUNITY.

**This position is located at the Turlington Building**

Job Description:

This position will serve as the Administrative Assistant to the Chief of the Business Enterprise Program (BEP).  In addition, this position serves as the Personnel Liaison for the Business Enterprise Program.  Some examples of work include providing administrative support by preparing reports, handling administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Examples of Work:

• Coordinates and directs office services such as, records and budget preparations, contract management and personnel, and related duties to aid executives.
• Prepares contract routing documents and assists in the preparation of contract documents.
• Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications, and administrative orders.
• Files, maintains, arranges for storage, retrieves, or reproduces documents, records, and reports.
• Analyzes operating practices and procedures to create new or to revise existing methods.
• Reviews, assigns, prepares, and tracks correspondence.
• Reviews and prepares agenda materials.
• Maintains various databases.
• Interprets administrative and operating policies and procedures.
• Studies management methods to improve workflow, simplify reporting procedures or implement cost reductions.
• Schedules meetings and/or conferences and travel.
• Reads and responds to correspondence.
• Represents executive at meetings and on the telephone.
• Reviews and processes invoices from contractors and vendors for reimbursement or payment.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and two years of administrative experience.
• A master's degree from an accredited college or university can substitute for one year of the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Experience using the Microsoft Suite of products to include Excel, Outlook, Power Point, and Word.

To be considered for a position with the Division of Blind Services:

• All fields in the candidate profile (application) must be completed in its entirety.
• All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. 
• Periods of employment should include the supervisor's name and contact information. 
• Account for and explain any gaps in employment so that the hiring process is not delayed.  Gaps of employment of 3 months or more must be addressed on the application. 
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
• Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
• Resumes and other documentation can be attached to provide additional information.
• Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.
• The successful candidate must be able to pass a Level II Background screening.
• If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). 
• If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered. 

The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities and

improving employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.