ADMINISTRATIVE ASSISTANT II - 55010245

Requisition No: 873787 

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT II - 55010245

 Pay Plan: Career Service

Position Number: 55010245 

Salary:  $51,554.77 - $66,717.94 

Posting Closing Date: 05/04/2026 

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

967 / Office Of Design

OPEN COMPETITIVE

CAREER SERVICE

FULL-TIME

CONTACT PERSON:  Ellen Sliger

CONTACT PHONE NUMBER: 850-414-4795

CONTACT EMAIL ADDRESS: Ellen.Sliger@dot.state.fl.us

ANTICIPATED HIRING SALARY $60,652.54 annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.  Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. 

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development.  Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. 

Where You Will Work:

605 Suwannee St, Tallahassee FL 32399 

Your Specific Responsibilities:

 Assists with managing the overall administrative functions of the Office of Design. Maintains confidentiality on all issues. Stays up to date with rules, procedures and processes related to Human Resources, Purchasing and Travel. Plans, coordinates, and organizes work assignments and projects. Maintains office files system as mandated by the Records and Retention Schedule. Attend office staff meetings to keep staff and supervisors informed of administrative requirements and need-to-know information.

Coordinates and prepares all personnel actions. Research and interprets personnel rules and procedures and stays current on changing procedure/rule requirements. Updates position descriptions, advertises positions in PeopleFirst, completes requests for personnel action forms, and processes hiring of new employees, disciplinary actions and exit interview paperwork when employees retire or leave the agency. Ensures new employees are set-up with equipment and computer access as needed.

Assists the Office Manager and unit managers in monitoring and administering the office budget for travel, training, purchases and/or rate management. Processes Purchasing Card charges in the P-Card WORKS system according to procedures, process invoices through Contract Funds Management (CFM) according to processes and procedures. Identifies office supply needs and process requisitions for payment. Prepares purchase requisitions as needed and has knowledge in MyFloridaMarketplace. Prepares monthly budget reports. Completes the quarterly 90 Day Spending Plan. Administer contracts through a number of different vendors to include coordination of Contractual Services for bidding, encumbering of funds, and invoice activities.

Assists Office of Design management and staff with travel arrangements and mission critical blanket requests, including managing the authorization and reimbursement process. Ensures that travel is prepared in accordance with State and Department travel procedures and policies.

Assists with timesheet management. Ensures that timesheets are correctly submitted and approved for the bi-weekly submittal process. This requires liaison responsibilities between employees, supervisors, and the People First System. Assists supervisors in their absence with timesheet processing.

Coordinates with Management and other administrative staff on purchases, transfers, and surplus of property to ensure Department procedures are followed. Assists with property location and responsible for making sure the Comptroller’s Office is kept apprised of new purchases and their location. Requests and affixes property decals as needed. Assists with yearly property scanning.

Assists the Training Coordinator with training class registrations, facilities, logistics, certificates, and training reporting.

Processes correspondence and requests for staff and management. Coordinates, schedules, and sets up meetings as requested. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards as needed.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Administrative principles and practices.
• Office procedures and practices. 
• The principles and techniques of effective communication.

Skills in:

• Use of Microsoft Office tools such as Word and Excel. 
• Collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing or report writing.
• Written and verbal communication. 
• Reading, interpreting, communicating applicable rules, regulations, policies, and procedures.

Ability to:

• Collect data relating to administrative functions such as human resources, purchasing or report writing. 
• Prepare correspondence, administrative reports, and budget reports. 
• Understand and apply applicable rules, regulations, policies, and procedures.
• Work independently. 
• Handle confidential information. 
• Plan, organize and coordinate work assignments.
• Communicate effectively. 
• Establish and maintain effective working relationships with others.
• Recognize and act on emerging issues and shifting priorities.

Other Job-Related Requirements:

            This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

Two years of administrative or clerical experience, an associate’s degree from an accredited college or university can substitute for the required experience.

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.  

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.