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ADMINISTRATIVE ASSISTANT II - 64004400

Date: May 20, 2020

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 179721 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64004400

Position Number: 64004400 

Salary:  $29,344.38 Annually 

Posting Closing Date: 06/09/2020 

ADMINISTRATIVE ASSISTANT II

DEPARTMENT OF HEALTH IN LEON

$29,344.38 Annually

TALLAHASSEE, FLORIDA

Job Description

This position performs a variety of office administrative support functions requiring independent judgment, time management, collection of information/data, as well as preparation and maintenance of reports. This position provides secretarial staff support, and guidance to 8 Registered Nurses to ensure deadlines are met and or targets are achieved. 

 

Administrative:

Performs work related functions as directed by the supervisor.

Entering EARS for part-time employees.

Schedules and coordinates meetings for the School Health Division for LCHD.

Prepares an organized file system for correspondence regarding reports, memorandums, documents/records, staff meeting minutes, and other materials for dissemination.

Prepares, and submits travel requests and reimbursements. 

Prepares and submits required security forms to obtain system access for staff within School Health as directed.

Coordinates as a liaison for HR, MIS help desk and the Business office.

Coordinates with management and other staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all clinics are in compliance. 

Processes purchasing card charges in Florida Accounting Information Resource subsystem (FLAIR) according to procedure. 

Assists the Manager in monitoring and administering the office budget for purchases.

Personnel

Manages the overall administrative functions of the office. 

Plans, coordinates, and organizes work assignments and projects.  Stays up to date with the latest changes in rules, procedures, and processes related to Human Resources, Purchasing, Travel, etc.

Prepares personnel actions such as hire packages, People First job requisitions, position filling requests, and other related documents.

Maintains confidentiality on all issues. 

Stays up to date with and provides direction on the latest changes in rules, procedures, and processes related to human resources.

Provides personal assistance to department managers by monitoring incoming phone calls, email messages and meeting requests and by making travel arrangements.

Processing and transmitting correspondence and coordinating various matters that arise during the course of the business day.

 

Reports:

Evaluates Children at School Health screening in their schools.

Participates in scheduling Annual School Health Screenings, evaluating and entering in data for each School

Develops and maintains tracking systems to ensure completion of assignments.

Compiles information and prepares reports for the Annual School Health Report.

Reviews records and reports which require action and recommends solutions or courses of action.

Performs special assignments, research, and report preparation. 

Proofreads reports and correspondences for staff.

Participates in required training, meetings and conferences, and other duties as assigned.

 

Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency.  Emergency operations functions required of the incumbent include but are not limited to special needs shelters, Red Cross shelters, or other emergency functions.

 

 

Note: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. 

 

This position requires a security background check and/or drug screening, and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. You will be required to provide your Social Security Number (SSN) in order to conduct the background check.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending on the date of your retirement.

 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee