ADMINISTRATIVE ASSISTANT II - 64080491

Requisition No: 851363 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64080491

 Pay Plan: Career Service

Position Number: 64080491 

Salary:  $32,000-$34,000/annually 

Posting Closing Date: 04/28/2025 

Total Compensation Estimator Tool

Division of Medical Quality Assurance

Bureau of Health Care Practitioner Regulation

Board of Medicine

Administrative Assistant II

Tallahassee, FL

Open Competitive Opportunity

Your Specific Responsibilities:

This position is responsible for handling the duties of the Administrative Unit of the Board of Medicine as directed by the Executive Director and Program Operations Administrator. 

The incumbent will perform the following duties and responsibilities:

• Assist the Executive Director in tracking and accountability of letters, memos, emails and other documents from the general medical community, applicants, and licensees regarding statutes, rules and policies.  Maintain correspondence, reports and other documents for the Executive Director to ensure deadlines are met.  
• Schedule and cancel meetings and other appointments for the Executive Director.
• Assist the Program Operations Administrator in tracking and summarizing of the five most mis-diagnosed conditions related to standard of care violations of Section 458.331(1)(t), Florida Statutes.
• Assist the Program Operations Administrator in preparing minutes for all probable cause panel meetings (public portions only) held throughout each calendar year.
• Maintain the Board Contact Sheet, the Business Continuity and Disaster Preparedness Plan (COOP), and the Emergency Evacuation Roll Call Sheet for the Board of Medicine.

• Order and distribute supplies to the Board of Medicine staff per established procedures and policies. This includes, but is not limited to, coordination of paperwork and timely payment and Level 2 Purchasing Card approvals for Board office to meet required deadlines.
• Work with the Bureau of Operations, System Support Services, co-workers within the Board of Medicine, and other partners in DOH, to ensure office equipment is maintained appropriately or processed as surplus. 
• Prepare and research affidavits for non-receipt of Administrative Complaints for the Board of Medicine.
• Process and maintain logs of all self-reports/notifications received into the Board of Medicine from licensees and/or representatives as appropriate.
• Perform other related work as required to maintain an efficient office which responds promptly to the needs of licensees, applicants, the legislature, other areas of the Department and to the public.

Required Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office software
• Knowledge of WORKS, FLAIR and MFMP
• Skills in time management and handling multiple tasks
• Skills in operating basic office equipment (copiers, printers, computers, etc.)
• Ability to collect, compile, and organize files and records
• Ability to work under pressure
• Ability to work independently
• Ability to work with others

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High School Diploma or equivalent AND 2 years administrative experience that includes data entry, document preparation, computer software use, travel arrangement preparation, and/or personnel and budget review.
• College education can substitute for the required experience on a year-for-year basis.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Capitol Circle Office Complex

4042 Bald Cypress Way

Tallahassee, FL 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.