ADMINISTRATIVE ASSISTANT II - 64085496

Requisition No: 841767 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64085496

 Pay Plan: Career Service

Position Number: 64085496 

Salary:  $33,760.00 - $35,689.00 Annually 

Posting Closing Date: 11/27/2024 

Total Compensation Estimator Tool

Department of Health

Prosecution Services Unit

Business Center

Anticipated Vacancy

The Prosecution Services Unit (PSU) is responsible for providing legal services in the regulation of all health care boards and councils.  PSU takes administrative action against healthcare practitioners for violations of the licensee’s practice act. 

Your Specific Responsibilities:

This position is directly supervised by the Regulatory Supervisor/Consultant-SES of the Business Center within the Prosecution Services Unit of the Office of the General Counsel.  Incumbent possesses good judgment and problem-solving skills to ensure services provided by the Business Center are completed efficiently, timely, and correctly.

Incumbent is responsible for purchasing goods and services and processing all invoices for expenses incurred for the Prosecution Services Unit; ensuring compliance with Section 215.422, F.S. and Chapter 3A-24, F.A.C., by coding the invoices to the appropriate board, obtaining approval, and submitting to Finance and Accounting within 5 working days; processing purchase orders through My Florida Market Place, or purchasing through P-card; and reconciling all purchases within the unit.  Ordering goods and services may include contacting vendors to order, coordinating with non-contract vendors to register on MFMP, researching items and vendors for cost comparisons, requesting invoices and resolving discrepancies. 

Incumbent is responsible for P-Card Reconciliation reports, which include preparing transaction log, collecting receipts for charges, redacting the P-card numbers, ensuring correct profession codes are billed, obtaining approval signatures and timely submitting invoices to Finance and Accounting for payment.  Incumbent will be responsible for approving FLAIR charges for Level 1 and 2 to ensure accuracy.

Incumbent will coordinate, ensure and/or timely enter appropriate case-related expenses into the tracking system; maintain copies of expense invoices for provide upon request for production from litigation.

Incumbent will be responsible for reviewing and processing completed PSU travel requests and authorizations pursuant to Florida Statue 112.061.

Other duties as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position:  Ability to compile, organize, and analyze data.  Ability to conduct fact-finding interviews.  Ability to investigate, analyze, and resolve complaints.  Ability to understand and apply Florida Statutes, rules, policies and procedures for licensing and regulation of professionals and facilities, and consumer protection.  Ability to provide consultative assistance to others.  Ability to plan, organize, and coordinate work activities.  Ability to communicate effectively.  Ability to establish and maintain effective working relationships with others 

Qualifications:

• Preference will be given to those who meet the following minimum requirements:
  • Experience with MyFloridaMarketPlace.
  • Experience with purchasing.
  • Experience with WORKS.
• Salary is based on experience.

7 Tips for Preparing Effective State Applications 

Click here to learn how to prepare your State of Florida employment application to showcase your knowledge, skills, abilities, and experience.  

All applications for employment must be received via the People First System.  

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.   

Incomplete applications will not be considered.  

It is unacceptable to use the statement "See resume" in place of work history. 

Where You Will Work:

2585 Merchants Row Blvd.

Tallahassee, FL 32311

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.