ADMINISTRATIVE ASSISTANT II - 67016692

Requisition No: 872852 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67016692

 Pay Plan: SES

Position Number: 67016692 

Salary:  $45,000.02 Annually 

Posting Closing Date: 04/03/2026 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: ADMINISTRATIVE ASSISTANT II - Selected Exempt Service (SES)

WORKING TITLE: ADMINISTRATIVE ASSISTANT II SES

POSITION NUMBER: 67016692

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position and is required to report to the APD office in Tallahassee, FL.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$45,000.02 Annually                       $1,623.09 Bi-weekly

Position Summary

This is an administrative position assisting the Assistant Director of Operations and Programs at the State Office. The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and works collaboratively with staff.

The Work You Will Do 

General Administrative Support

• Handles incoming calls and emails, directs calls to appropriate staff, or takes messages, providing a model for excellent customer service.

• Prepares, proofreads, and submits Systems Access Request Forms (SARF) for system access.

• Assists in onboarding new staff members, i.e., Human Resources-related tasks, equipment setup, completing paperwork, and other tasks as needed.

• Communicates with vendors.

• Provides administrative and operational support to the Assistant Director of Operations and Programs in the coordination and execution of human resources–related activities.

• Assist with travel arrangements and prepare travel authorization and reimbursement documentation.

• Accurately routes correspondence in a timely manner.

• Observes administrative operations and makes recommendations for improvements in systems and routines.

• Provides technical assistance to the Assistant Director and staff within the program.

• Completes purchasing actions for the Assistant Director and other staff within the program.

Document and Data Management

• Maintain various tracking systems for assignments, special projects, and reports.

• Assists the Assistant Director in responding in an accurate and timely fashion to all assignments and deadlines.

• Provides draft and approved routine reports, as assigned.

Calendar and Meeting Management

• Coordinates staff meetings and 1:1 supervision meetings between the Assistant Director and staff.

• Maintains calendar for the Assistant Director of Operations and Programs as well as Bureau Chiefs when needed.

• Prepares materials for meetings. Maintains meeting agendas and meeting minutes as appropriate

Minimum Qualifications

• High School diploma or equivalent

• Required travel for work purposes as needed

Knowledge, Skills, And Abilities

Knowledge of:

• Strong organizational skills.

• Excellent verbal and written communication skills with a focus on customer service.

• Microsoft suite software.

Ability to:

• Multitask.

• Work independently with limited supervision.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.