ADMINISTRATIVE ASSISTANT II - 67053462

Requisition No: 858169 

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67053462

 Pay Plan: Career Service

Position Number: 67053462 

Salary:  $34,760.00 to $38,480.00 Annually 

Posting Closing Date: 08/12/2025 

Total Compensation Estimator Tool

AGENCY FOR PERSONS WITH DISABILITIES

 POSITION: Administrative Assistant II - Career Service

WORKING TITLE: Administrative Assistant II

POSITION NUMBER: 67053462

OPEN COMPETITIVE OPPORTUNITY

This posting may close before the posted closing date.

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

This position is not a Telework position and is required to report to the APD office in the area it serves.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts.
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. 

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

SALARY RANGE

$34,760.00 - $38,480.00 Annually                       $1,336.92 - $1,480.00 Bi-weekly

Position Summary

This is an administrative position responsible for assisting the Regional Operations Manager in the operation of the Region. The employee provides direct administrative support, coordinates administrative support functions for the Region, and serves as the Human Resources Liaison and Random Moment Sampling Coordinator for the Region.

The Work You Will Do 

Handles all incoming telephone calls to the Regional Operations Manager that are made to the general phone line and directs these calls or takes messages. Ensures adequate phone coverage in the regional office. Sets up schedule of rotating phone/receptionist duties among administrative staff at the regional office as needed.

Coordinates staff meetings and 1:1supervision meetings between the Regional Operations Manager and staff as requested.

Accurately routes correspondence in a timely manner.

Completes purchasing actions for office supplies as well as purchase orders for Local Review Chairpersons and Utilization Control Physician in the Regional Office using the My Florida Marketplace system.

Assists Regional Operations Manager in responding in an accurate and timely fashion to all assignments and deadlines. Maintains signature folder for Regional Operations Manager daily. Disburses signed documents to appropriate party upon signature.

Acts as Human Resources liaison for region, providing direction and assistance to staff related to personnel matters. Participates in Human Resources conference calls for recruitment and training as scheduled. Maintains leave calendar on Regional Share Drive.

Coordinates records storage for the Regional Office with Regional Records Manager. Coordinates destruction of records using records storage/destruction guidelines.

Maintains an accurate electronic document filing system.

Creates and maintains spreadsheets or other automated data collection systems to track performance regarding deadlines, workload and other administrative activity. Maintains an assignment tracker for staff assignments by Regional Operations Manager.

Observes administrative operations and makes recommendations to the Regional Operations Manager for improvements in systems and routines.

Provides initial draft correspondence as requested by Regional Operations Manager. Provides draft and approved routine reports as assigned by Regional Operations Manager.

Prepares materials for meetings that the Regional Operations Manager is scheduled to attend.

Assists with travel arrangements for designated staff within the Region.

Provides training and technical assistance to staff regarding use of automated office equipment and administrative systems.

Acts as lead worker in support of other administrative staff and makes recommendations to the Regional Operations Manager for improvements in systems and routines.

Minimum Qualifications

• Must have High School Diploma or its equivalent.

• Must have experience in managing administrative tasks.

• Must possess technology skills, to use various software and tools, such as Microsoft Office, spreadsheets, databases, and email.

• Musth have customer service experience.

Knowledge, Skills, And Abilities

Knowledge of:

• Administrative principles and practices.

• Office procedures and practices.

Ability to:

• Prepare correspondence and administrative reports.

• Understand and apply applicable rules, regulations, policies and procedures.

• Utilize problem-solving techniques.

• Work independently.

• Plan, organize and coordinate work assignments.

• Communicate effectively.

• Establish and maintain effective working relationships with others.

• Utilize time management techniques.

Demonstrate Skills in:

• Using methods of data collection.

• Applying the principles and techniques of effective communication.

• Collecting, evaluating and analyzing data relating to administrative functions such as accounting, personnel, purchasing or report writing.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. 

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program.  Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. 

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.