ADMINISTRATIVE ASSISTANT II - 76002446

Requisition No: 869584 

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE ASSISTANT II - 76002446

 Pay Plan: Career Service

Position Number: 76002446 

Salary:  $36,067.20 Annually 

Posting Closing Date: 02/20/2026 

Total Compensation Estimator Tool

DEPARTMENT OF HIGHWAY SAFETY & MOTOR VEHICLES
DIVISION OF MOTORIST SERVICES
BUREAU OF DEALER SERVICES

*Career Service (CS) Opportunity*

*Open Competitive Advertisement*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Heather Roberson, (850) 617-3171

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This position reports directly to the Chief of the Bureau of Dealer Services providing assistance and support to the Chief and the program areas in the bureau. The position is responsible for developing objectives for information and publications, compiling, and analyzing data and coordinating responses to information requests. The position provides research for bureau informational development activities and coordinates member access for systems including departmental and outside entities. This position is responsible for managing and coordinating internal and external information/communication for projects. The position is responsible for coordinating travel arrangements for the chief and program managers/areas as necessary. This position is responsible for drafting, editing, proofreading, and preparing all types of written communications, including emails, publications, memorandums, reports, and spreadsheets.

Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office Programs including Word, Excel, PowerPoint, and Outlook.
• Skills in drafting business correspondence.
• Skills in establishing and maintaining office files.
• Skills in research, reviewing and analyzing data.
• Ability to communicate effectively both orally and in writing.
• Ability to maintain tracking systems.
• Knowledge of purchasing procedures and MyFloridaMarketplace.
• Skills in providing customer service and operating a multi-line telephone system.
• Skills in organizing data into a spreadsheet, compiling and disseminating reports.
• Ability to establish and maintain effective working relationships.
• Skill in interpreting policies and procedures.
• Ability to maintain discretion with sensitive information.
• Ability to prioritize work assignments.

Preferred Qualifications
Preference will be given to candidates with the following:

• Customer service experience in an office setting.
•  Using Microsoft Excel, including formatting and filtering.
•  Composing professional correspondence, including proofreading and/or editing.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.