ADMINISTRATIVE ASSISTANT II - 76004624

Requisition No: 854037 

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE ASSISTANT II - 76004624

 Pay Plan: Career Service

Position Number: 76004624 

Salary:  $36,067.20 Annually 

Posting Closing Date: 06/10/2025 

Total Compensation Estimator Tool

Division of Motorist Services

Bureau of Motorist Compliance

*Career Services*

*Open Competitive*

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history.  Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: William Graves, (850) 617-2529

The Organization
The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol. 
 
Our Benefits include

• Paid Parental Leave
• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan 

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!  

Duties and Responsibilities
This position reports directly to the Chief of Motorist Compliance, providing assistance and support to the Chief and program areas in the bureau. This position is responsible for assisting bureau management with developing solutions to administrative issues and escalating relevant matters to management; responsible for assisting bureau management with evaluating personnel documents, managing the personnel activity, and serving as the bureau’s personnel liaison; assisting in the development and maintenance of the bureau’s SharePoint site; and evaluating and coordinating internal and external information and projects for the bureau. This position is responsible for drafting, editing, proofreading, and preparing all types of written communications, including emails, publications, memorandums, reports, and spreadsheets.

Knowledge, Skills, and Abilities

• Knowledge of personal computer and basic office equipment, fax machine, copy machine, scanner, printer, and telephone.
• Knowledge of Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently.
• Ability to develop, analyze, and organize operating practices, procedures, reports, publications, and documents.
• Ability to apply customer service skills.
• Skill in verbal and written communication.
• Skill in proofreading documentation for publishing.
• Ability to work independently, including planning, organizing, and coordinating work assignments independently.
• Ability to develop and prepare forms, procedures, and manuals.
• Ability to build effective working relationships with others.
• Ability to understand and apply Florida Statutes and departmental policies governing driver license and motor vehicle laws.
• Ability to maintain discretion with sensitive information.
• Ability to multi-task.
• Ability to research and prepare correspondence.
• Skill in using SharePoint.
• Knowledge in using ORION or other FLHSMV programs.

Preferred Qualifications

• Customer service experience.
• Composing professional correspondence, including proofreading and/or editing.

General Information

• The elements of the selection process may include a skill assessment and/or oral interview.
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• FLHSMV employees are paid once a month on the last workday of each month.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.