ADMINISTRATIVE ASSISTANT II - 80055635

Requisition No: 839263 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80055635

 Pay Plan: Career Service

Position Number: 80055635 

Salary:  $1,462.60 Bi-weekly 

Posting Closing Date: 10/28/2024 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes. 

We are honored to have the opportunity to support our nation’s veterans and their families.  

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Location:  Finance and Accounting, Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Contact Person:  Tanya Keech, (850) 717-2302

Minimum Starting Salary:  $1,462.60 Bi-weekly.  (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

DUTIES AND RESPONSIBILITIES:

This position is responsible for the administrative functions of the bureau, including but not limited to, correspondence, purchasing commodities and services, maintenance of bureau, property, payment processing, completing, and maintaining all personnel related documents and files.

Act as official Purchasing Card, Purchasing, General Services, Communication and Human Resources Liaison for the bureau. Responsible for ensuring all policies and procedures relating to these areas are communicated to bureau staff and adhered to as outlined in policy.

Serves as the assistant to the Bureau Chief position. Establishes and coordinates meetings, maintains schedules of appointments, drafts and prepares correspondence and maintains all incoming and outgoing correspondence files for the bureau. 

Prepares all requisitions for purchasing in MyFloridaMarketPlace. Follows up to ensure Purchase Orders are issued and goods/services are received. Authorizes payment to vendor. Maintains spreadsheet documenting all bureau purchases.

Monitors terms of contracts and ensures that renewals are done timely.

Prepares and coordinates all personnel actions in People First. Maintains personnel files and up-to-date position descriptions for all bureau staff. Submits classification packages when necessary. Prepare hiring packages in the Human Resource Employment System (HRES). Assists bureau staff with personnel related questions and issues.

Reviews, updates, and signs off on Purchasing Card charges.

Manages all property inventories for the bureau. Performs yearly inventory reconciliation and prepares all necessary documents for filing with General Services. Handle surplus property activities. 

Assists in reviewing administrative activities and coordinating special projects or activities to ensure the integrity of the product and maintain a teamwork environment.

Provides administrative support to the Offices of Administration as required. 

Performs other related duties as required.

CANDIDATE PROFILE (application) must be completed in its entirety.

Include supervisor names and phone numbers for all periods of employment.

Account for and explain any gaps in employment so that the hiring process is not delayed.

Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. 

It is unacceptable to use the statement “See Resume” in place of entering work history.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of administrative principles and practices, office procedures and practices, and methods of data collection.

Knowledge of the principles and techniques of effective communication.

Knowledge of MyFloridaMarketPlace.

Ability to collect, evaluate and analyze data relating to administrative functions, such as, accounting, personnel, purchasing, or report writing.

Ability to prepare correspondence and administrative reports, understand and apply applicable rules, regulations, policies and procedures and utilize problem-solving techniques.

Ability to work independently, plan, organize, and coordinate work assignments, communicate effectively and establish and maintain effective working relationships with others.

PREFERRED QUALIFICATIONS:

Two or more years of experience in the areas of administrative functions, purchasing, invoice processing, MyFloridaMarketPlace and People First.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.