ADMINISTRATIVE ASSISTANT II

Date:  Jul 9, 2024
Location: 

TALLAHASSEE, FL, US, 32399


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 832724 

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II

 Pay Plan: Career Service

Position Number: 41500140 

Salary:  $36,000 - $45,300 commensurate with experience 

Posting Closing Date: 07/23/2024 

Total Compensation Estimator Tool

Florida Gaming Control Commission
Office of Information Technology

 

Class Title: Administrative Assistant II
Position Number: 41500140
Hiring Salary: $36,000 -
$45,300 – commensurate with experience
 

*Anticipated Vacancy*  

Overview:
The Florida Gaming Control Commission (FGCC) is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

 

The FGCC is searching for an Administrative Assistant II to support the Office of Information Technology and Chief Information Officer.  This position serves as office manager, maintaining supplies, purchasing, HR, inventory, calendar management and various other administrative tasks. 

 

Position Duties and Responsibilities:

Administrative functions:

  • This position will conduct daily administrative tasks and/or assignments, process various correspondence, including confidential and privileged personnel-related matters, and maintain personnel files. 
  • Assists in purchasing, including identifying options for purchasing, quotes and receiving and processing invoices.  Performs travel arrangements, processes travel authorization requests and prepares travel reimbursement expenses. 
  • Assists in performing special projects or activities and other major office functions. 
  • Assists management in conducting daily administrative tasks and/or assignments.
  • Processes a variety of correspondence including confidential and privileged personnel-related matters and maintains personnel files.
  • Assists in performing special projects or activities, preparation of contracts and renewals, and other major office functions.
  • Responsible for outgoing mail, preparing mailing labels and sending overnight mail to vendors.
  • Performs travel arrangements, processes travel authorization requests, and prepares travel reimbursement expenses through the Statewide Travel Management System.
  • Assists in purchasing to include identifying options for purchasing, quotes and receiving and processing invoices.
  • Provides customer service to state employees, other governmental agencies and the public with information pertaining to the statutes, rules, policies and procedures.
  • Responsible for approving or processing of vendors' invoices or distribution of warrants to vendors as required by Florida Statutes 215.422.
  • Provides assistance in budget, compliance, fiscal, statistical, reporting, technology and other major office functions.
  • Performs other duties as required.

 

Minimum Qualifications for this position include the following:

  • Two (2) years’ experience as an Administrative Assistant, Administrative Secretary or Staff Assistant.  
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Experience developing marketing materials and other visual media.

 

Preferred Qualifications:

  • One (1) year of working experience with My Florida Market Place (MFMP), State P-Cards, and FLAIR.  
  • Exceptional grammar skills.
  • One (1) year of working with Adobe Creative Cloud.
  • One (1) year of experience with SmartSheet.

 

Required Knowledge, Skills, and Abilities:

  • Knowledge of administrative and clerical procedures, including document review and preparation, filing, records maintenance and destruction, public records requests, and data entry.
  • Knowledge of and ability to utilize Excel and Microsoft Office programs.
  • Ability to collect and assimilate data relating to administrative functions.
  • Ability to create spreadsheets and graphs.
  • Ability to learn and become skilled in Smartsheet and visual media software
  • Ability to use multi-line phone systems.
  • Ability to use scanner/copier.
  • Ability to communicate effectively with others verbally and in writing.
  • Experience in office procedures and practices.
  • Experience of the principles and techniques of effective communication.
  • Ability to use correct spelling, punctuation and grammar; type letters, memoranda and other standard business forms in correct format; operate general office equipment; handle telephone calls in a courteous, professional and effective manner.
  • Plan, organize and work independently.
  • Establish and maintain effective working relationships with others.
  • Skilled in: Microsoft Office suite; analyze situations; identifying errors and take correction action; understanding and applying applicable rules, regulations, policies and procedures related to a retirement program; and perform mathematical calculations.

 

Where you will work:
This position is located at 4070 Esplanade Way, Suite 250, Tallahassee, FL 32399.
 

Benefits of Working For The State of Florida:
Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for employees that features a highly competitive set of benefits including:

  • Low premium health, dental, vision, life, and supplemental coverage options!
  • Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
  • Paid administrative leave for mentoring, volunteering, voting, and more!
  • Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
  • Retirement plans that include employer contributions (For more information, visit www.myfrs.com)!
  • Deferred compensation plans!
  • FREE basic life insurance plus additional options for you, your spouse, and children!
  • Flexible Spending Accounts!
  • Tuition waivers that allow eligible employees to take up to six credit hours per semester, tuition free at any state university or state college!

 

IMPORTANT NOTICES:

  • The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.
  • This position requires a security background check and/or drug screening including fingerprinting, as a condition of employment and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and/or State Issued Photo Identification in order to conduct this background check.

 

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

 

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

 

We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

 

The Florida Gaming Control Commission is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee