ADMINISTRATIVE ASSISTANT II - SES - 42000041

Requisition No: 854962 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 42000041

 Pay Plan: SES

Position Number: 42000041 

Salary:  $40,000.22 - $44,000.32 

Posting Closing Date: 06/16/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT II-SES 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF ADMINISTRATION
BUREAU OF FINANCE AND ACCOUNTING  

***OPEN COMPETITIVE OPPORTUNITY. ***

CONTACT:

Denisse Declet-Cruz, 850-617-7231
 

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and two (2) years of administrative experience.

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

Requires possession of a valid Class E driver license.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
  
  

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

JOB DUTIES:

This position is responsible for reviewing advance payment requests and works with divisions to ensure information is complete and accurate. Responsible for preparing routing correspondence for review and approval by the Chief’s office, the Director’s office, and the Department of Financial Services.

Responsible for the preparation of organizational and membership dues packages for approval pursuant to Department Administrative Policies and Procedures 3-3.

Responsible for answering the Bureau's main phone line, assisting and routing callers as appropriate.  This position is responsible for obtaining and distributing the Bureau's incoming mail daily. 

Responsible for the preparation of purchase requisitions and processing invoice payments. This position has vendor invoice/warrant processing responsibilities as outlined in Section 215.422, F.S.

Responsible for requisitioning and maintain an adequate inventory of supplies for the Bureau.

Assists with routine correspondence, administrative functions, scheduling of meetings for management personnel of the Bureau, and coordinating service calls for equipment of the Bureau.

Responsible for the coordination (with pertinent Division staff) and preparation of the Department’s Revolving Funds and Clearing Accounts quarterly reports, for submission to the Chief Financial Officer.

Performs special projects and related duties as requested.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
  
  

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.