ADMINISTRATIVE ASSISTANT II - SES - 42003013

Requisition No: 872988 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 42003013

 Pay Plan: SES

Position Number: 42003013 

Salary:  $48,000.16 - $60,000.20 

Posting Closing Date: 04/07/2026 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT II - SES

DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES 

FLORIDA FOREST SERVICE

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED. ***

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and six (6) years of administrative or clerical experience; or

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements; or

A bachelor's degree (4 years) from an accredited college or university and two (2) years of administrative experience; or

A master's degree (6 years) from an accredited college or university can substitute for one year of the required experience. 

Requires possession of a valid driver license.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional to moderate travel required. 

Position may respond to emergencies, including natural disasters or other type incidents, as needed.

NOTES:

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Serves as the Administrative Assistant II within the Director’s Office of the Florida Forest Service (FFS). This position requires the incumbent to be held to a high degree of responsibility and confidentiality, working independently with minimal supervision while handling the many administrative functions of the FFS. Incumbent must be able to maintain a good working relationship with a large number of people and to adjust to ever changing work priorities as directed by their supervisor.  Incumbent must be able to meet deadlines. This position requires a self-motivated, detail-oriented, responsible and dependable individual that must be discreet when handling personnel issues.

Serves as Public Records Coordinator and Records Management Liaison for the FFS; researches and coordinates responses with the districts/centers as necessary.  Handles all public records for the FFS, reviewing each one to ensure compliance with the Florida Statutes.  Works closely with the bureaus, and field units to obtain necessary records. Reviews the records and redacts any Florida Statute exemption information before distributing.  Serves as the liaison working with the Office of General Counsel for guidance and review of all public records and the documents provided.  Keeps the FDACS public inquiry system updated and accurate and handles all public requests in accordance with policy and procedures. Notifies General Counsel of all Notice of Claims involving the FFS or potential litigation.

Serves as the Incident Reports Coordinator handling the finalization of all FFS Incident Reports (IR).  Reviews all IRs to ensure all documents are included, and that the IR is completed correctly and accurately.  Submits the final IR to the department for approval.  Ensures IRs are documented and recorded timely and accurately. 

Assists the Assistant Director and Chief of Field Operations as needed, performing research to prepare correspondence and reports as requested and ensures deadlines are met.  Performs quality review on outgoing correspondence. Provides assistance as necessary with duties related to the Florida State Fire Service Association (FSFSA) Bargaining Unit consultations, negotiations and meetings and reviews policy and procedures that are applicable to the FSFSA employees. Assist with the Florida Forest Council meetings. Coordinates emails received from the public as necessary and tracks deadlines for the field following up to ensure timelines are met.

Prepares and administers confidential personnel work for the FFS according to established policies and procedures including, but not limited to job advertisements, coordinating interviews, hiring packages; drug testing program, updating position descriptions; processing disciplinary actions; changes in employee pay such as Leave Without Pay and Special Pay Increases. Serves as back-up for the FFS Worker’s Compensation Program, as necessary.  Serves as Coordinator for the FFS Forms Program and Records Management Program for the FFS.  Conducting yearly records inventory and coordinates the approval of records destruction requests for the FFS.  Coordinates the tracking of incident reports.

Monitors and coordinates the Assistant Director’s calendar.  Arranges meetings, makes travel arrangements, and prepares travel authorizations and reimbursements as requested.  Coordinates registration for conferences and meetings as requested.  Answers the telephone, routes calls to the appropriate bureaus or districts, and answers questions concerning the FFS processes.

Performs other related duties as required.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.