ADMINISTRATIVE ASSISTANT II - SES - 42005293

Requisition No: 849429 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 42005293

 Pay Plan: SES

Position Number: 42005293 

Salary:  $46,000.00 - $50,000.00 

Posting Closing Date: 04/03/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT II-SES

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF ANIMAL INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Erica Field, 850-410-0930

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and two (2) years of administrative experience. 

A master's degree from an accredited college or university can substitute for one year of the required experience. 

Administrative or clerical experience can substitute on a year-for-year basis for the required college education. 

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.

Requires possession of a valid Driver’s License.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel required.

Must obtain Florida Notary Public Certification within 2 months of hire and maintain throughout employment in this position.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Serves as the division's Personnel Liaison:

Coordinates overall administrative activities for the division’s personnel services within the Administrative Unit.  Manages the personnel transaction process, workload and assignments, communicating and directing interaction between employees and managers statewide.  Compiles, interprets and prepares data for recurring and non-recurring administrative reports with follow up presentation to management.  Manages and provides technical support for all human resource actions within the division and provides daily direction on all workers’ compensation, recruitment and selection, time and attendance, classification and pay, employee relations and all other human resource activities.  Oversees and provides general training to division personnel with, but not limited to, People First, code of ethics, attendance/leave, discipline, grievances, violence in the workplace, background screening, performance evaluations, recruitment, Family Medical Leave Act (FMLA), drug-free workplace and the Employee Assistance Program (EAP).  Coordinates the preparation and maintenance of personnel records, reports and other required documentation such as Workers Compensation First Notice of Injury, FMLA, EAP, etc.  Keeps management informed of all pertinent information pertaining to on-going personnel issues.  Prepares correspondence relating to personnel matters and distributes same to appropriate division personnel.  Responsible for accurate and complete identification registration for issuance of Sonitrol ID cards, managing appropriate access for differing levels of employees to sensitive and secured portions of agency buildings, offices and laboratories.  Manages division level oversight of perquisites, including moving expenses, collects required information and supporting documentation from each bureau and prepares approval request forms for addition of new perquisite(s).  Responsible for maintaining records and the preparation of renewal forms to be submitted to administration annually.

Manages the division’s recruitment process and provides technical assistance to ensure position classification, recruitment and employee selections are accomplished within acceptable time frames and in accordance with established state and federal laws and regulations as well as department policies, procedures and guidelines.  Consults with managers and supervisors to initiate recruitment activities using the most appropriate method. Assist in the completion of CCR’s for all current and new employees within the Division. Asist in acquiring necessary equipment for the onboarding of all new employees. Including but not limited to any software or hardware such as email address, business cards, cell phone, tablet, etc. Analyzes staffing issues and consults with managers to develop strategies that meet the organizational needs.  Researches and provides appropriate justification and supporting documentation for pay actions impacting division’s salary and benefit appropriation.  Maintains register of anniversary dates for all division employees; notifies supervisors prior to employees' anniversary dates that performance reviews are due. Reviews performance reviews for accuracy and completeness; works directly with submitting supervisor if corrections, changes or more information is needed.

Reviews and researches policies and procedures; reports, consults, provides recommendations and assists management in the formulation and implementation of personnel policies and procedures consistent with agency and division objectives as well as collaborating on future needs through attrition planning regarding program activities, operations and division direction for the future.  Coordinates the division’s reorganization efforts as they occur. 

Administers the division’s workers’ compensation program and return to work program.  Serves as the program administrator and central contact person for all work-related injuries and for employees returning to work with medical restrictions due to a non-work related medical condition.  Responsible for working with injured employees, coordination of claims processing and overseeing medical case management.  Ensures compliance with federal and state laws.

Serves as the Division Training Coordinator and Liaison with the Division of Administration, Professional Development team.  Assists division personnel with coordinating soft skills training, New Employee and Supervisory Training. Maintains the division training database. Assists with the coordination and planning of the division wide sponsored meetings and events. Coordinates speakers, locations and all relevant documents, pertaining to the event.

Performs other related duties as assigned by appropriate authority. Serves as Notary Public to the Division.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Microsoft Word
• Knowledge of Microsoft Excel
• Computer skills
• Oral and written communication skills

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.