ADMINISTRATIVE ASSISTANT II - SES - 64001780

Requisition No: 875740 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - SES - 64001780

 Pay Plan: SES

Position Number: 64001780 

Salary:  $38,404.86 

Posting Closing Date: 05/21/2026 

Total Compensation Estimator Tool

Florida Department of Health

Office of the General Counsel

Equal Opportunity Section

Administrative Assistant II - SES

Open Competitive Opportunity

Salary: $38,404.86 Annually

Your Specific Responsibilities:

This position reports directly to the Equal Opportunity (EO) Manager in the Office of the General Counsel (OGC), Equal Opportunity Section (EOS). The position performs professional administrative work on an independent basis by assisting staff in the OGC, EOS.  This position works independently in making decisions and obtaining solutions to problems, issues, and other matters that fall within policies and procedures, rules and laws relating to Equal Opportunity in employment and service delivery and other administrative areas.  This position communicates with all levels of Florida Department of Health (FDOH) staff and must establish and maintain an effective working relationship with all FDOH staff. 

Creates EOS case files, proofreads EOS correspondence (e.g., reports of investigation, closure letters, memorandums, accommodation forms, exhibits, etc.) for Inspector Specialists and the EO Manager, routes and distributes EOS correspondence to designated parties, maintains and updates the electronic status report and ensures each Inspector Specialist updates the status report and the case notes log for designated actions.

Receives, reviews, and routes incoming EOS correspondence via mail and fax and ensures all outgoing mail is sent appropriately and timely.  Monitors the EOS’ zzzz feedback mailbox by reviewing incoming emails and forwards to the appropriate EOS staff.

Receives and routes telephone calls and coordinates with the EO Manager or designee to ensure coverage. 

Maintains EOS records and files, which includes filing in appropriate storage area, retrieving files, and preparing records for destruction.  Copies/Scans and reviews files for public record and litigation requests.

Performs general administrative functions for the EOS, such as approving WORKS application charges (except those made by the incumbent of this position), preparing purchase requisitions and purchase orders, ordering supplies, acts as a purchasing card cardholder; reconciles monthly P-card charges; arranges for maintenance and repair of all office equipment, telephones, computers, and building fixtures; records property management and inventory.

Makes or assists EOS staff with travel arrangements and completes travel authorizations and travel vouchers in accordance with FDOH policy and procedures.  Coordinates trainings and conferences facilitated by the EOS and prepares training materials.

Retrieves and prepares annual performance evaluation data for the Equal Opportunity Manager six (6) months prior to the end of the performance evaluation period and at the end of the performance evaluation period. 

Performs other related duties as requested. Required Knowledge, Skills, and Abilities:

Working knowledge of Microsoft software and applications

Knowledge of office procedures and practices

Knowledge of the principles and techniques of effective verbal and written communication and proficiency in the English language

Ability to use computers

Ability to work independently

Ability to understand and apply applicable rules, regulations, policies, and procedures

Ability to establish and maintain effective working relationships with others

Minimium Qualifications:

One (1) or more years of experience working as an administrative assistant. 

Proficiency in Micosoft Office applications (i.e. Word, Excel, Powerpoint, etc.)

Preference will be given to applicants that understand applicable rules, regulations, policies, and procedures.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health

2585 Merchants Row Boulevard

Prather Building

Tallahassee, Florida 32399

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.  

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.