ADMINISTRATIVE ASSISTANT III - 22008679

The Judicial Qualifications Commission (JQC) is an independent, constitutionally established entity responsible for investigating allegations of judicial misconduct involving Florida state judges under Article V of the Florida Constitution. The JQC is seeking an intake and operations specialist to provide clerical and administrative support to the Commission and its small staff. The job requires accuracy, timeliness, and following established policies and procedures under general supervision.

Examples of duties and work performed:

• Composes/drafts correspondence, pleadings, memoranda, reports, emails, and other documents, observing strict confidentiality.
• Retrieves, opens, date stamps, sorts, and distributes incoming mail. Prepares outgoing mail.
• Answers phones and directs calls appropriately. Provides basic information to callers regarding frequently asked questions.
• Serves as the point of intake and sets up all new complaint files, including assigning case numbers and cross-checking for other related previous complaints, logging into the electronically maintained secure data filing system, and performing scanning, copying, and distributing as necessary. Processes additional complaint related correspondence and materials received using same process.
• Retrieves and verifies data from the case management database to facilitate internal management of complaint review; verifies accuracy of dispositional data in the management system and updates complaint status.
• Monitors Commission agendas and action items; ensures documents and information related to tasks assigned to the JQC staff are distributed appropriately.
• Works with the Executive Director to monitor the completion of the complaint review process, and other work processes.
• Annually coordinates and manages the receipt of financial disclosures from judicial officers, scans incoming financial disclosure forms, and manages the financial disclosure process, serving as the first line of contact with judicial officers during the annual disclosure cycle.
• Prepares and scans complaint-related documents for electronic archiving.
• Files routine correspondence both electronically and in the file room as needed.
• Maintains the file room, including categorizing and organizing files, and researching archived complaint files as part of the intake process.
• Assists in the preparation and is responsible for the distribution of all Investigative Panel meeting and hearing materials.

• Bachelor’s degree.
• Three years of work experience in business administration, office administration, team leadership, clerical support, or related field.

Relevant responsible work experience may substitute for the college degree on a year-for-year basis.

To be considered for the position, applicants must submit a complete and accurate State of Florida Employment Application detailing their relevant experience, including dates of employment, reasons for departure from prior positions, and all relevant qualifications.

Please note that applicants who do not provide all the necessary information will not be considered for this position.

The Commission offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized health insurance plan, optional enrollment in life, dental, and disability insurance plans, and paid term life insurance.

Submit a current and complete online State Employment Application through the People First State of Florida Jobs website. View the State Courts System page at https://jobs.myflorida.com/go/State-Courts-System/2814300/

• Be sure to select the correct class title and position number for the job you are applying for.
• Your application must be received by 11:59 p.m. on the closing date.
• As part of your application, please include either letters of recommendation or a list of professional references.
• If you need help using the People First system, call the People First Service Center at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

If you have questions or want additional information about the advertised job, contact Mr. Alexander Williams at 850-488-1581.

To learn more about the Judicial Qualifications Commission, visit its website at: https://floridajqc.com

We are an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, sex or gender, religion or creed, national origin, age, marital status, genetic information, disability, or political opinions or affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

If you need an accommodation to participate in the application or selection process, please call the contact person at the contact information indicated for each respective position.