ADMINISTRATIVE ASSISTANT III - 42000805

Requisition No: 841961 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT III - 42000805

 Pay Plan: Career Service

Position Number: 42000805 

Salary:  $39, 846.82 - $49,808.72 

Posting Closing Date: 12/02/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT III

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF FOOD SAFETY
DIRECTOR'S OFFICE

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Linda Brown, (850) 245-5587

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and three (3) years of administrative experience. 

A master's degree from an accredited college or university can substitute for one year of the required experience. 

Administrative or clerical experience can substitute on a year-for-year basis for the required college education. 

An equivalent combination of education and experience which equals five (7) years can substitute for the above requirements.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel required.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Coordinates employee fingerprinting appointment scheduling as part of the recruitment and selection process. Works closely with Division of Licensing Offices and applicants to ensure that the process is completed efficiently.

Sets up personnel files for all incoming employees, ensuring all required documents are in the files. Scans and submits onboarding documentation to Personnel.

Ensures that employee badges are delivered and acknowledged. Troubleshoots when issues arise related to employee badge access. Oversees the Quarterly Sonitrol User Access Audit Report ensuring that employees have the appropriate security access.

Completes classification actions required to ensure that correct headquarters/addresses are reported for all employees.

Ensures that up to date organization charts are kept on file and made available to supervisors/managers/bureau chiefs. Oversees the division position description library to ensure that most up to date position descriptions are available to the division staff. Submits required classification forms to update headquarters for all field positions as needed.

Records workers compensation hours in individual worker’s compensation file.

Helps Personnel Liaison plan and conduct quarterly supervisor trainings including agenda, supplies and communication. Attends job fair along with Personnel Liaison as needed.

Completes employee separation reports including obtaining required signatures, ensuring final timesheet is completed and submitted, and submitting report to Administration.

Performs other related duties as may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Skilled in the use of various computer software programs such as, but not limited to, Word, Excel, Microsoft Teams, Outlook and PowerPoint. 
• Ability to communicate effectively orally and in writing.
• Excellent time management and ability to work with minimal supervision as well as collaboratively with a team.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.