ADMINISTRATIVE ASSISTANT III - 42005295 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Requisition No: 841960 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT III - 42005295 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

 Pay Plan: Career Service

Position Number: 42005295 

Salary:  $41,900.00 

Posting Closing Date: 11/25/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT III

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF FOOD SAFETY
BUREAU OF QUALITY MANAGEMENT

***INTERNAL AGENCY OPPORTUNITY--
ONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES WILL BE CONSIDERED. ***

CONTACT:

Trish Hanson, (850) 617-7550

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and three (3) years of administrative experience. 

A master's degree from an accredited college or university can substitute for one year of the required experience. 

Administrative or clerical experience can substitute on a year-for-year basis for the required college education. 

An equivalent combination of education and experience which equals five (7) years can substitute for the above requirements.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel required.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

Evaluates needs, manages resources, and provides direction for effectiveness in meeting goals and objectives of the Bureau of Quality Management.

Independently maintains user accounts in applications such as Paradigm 3 and FSLIMS.  Sets up new accounts with required roles.  Ensures proper approvals are in place according to requested accounts and roles.  Creates personnel folders for new laboratory personnel.  Disables accounts when employees separate and notifies appropriate supervisors in the appropriate bureau when a critical role becomes vacant.

Maintains district training and standardization tables for Quality Management and Food Inspection employees.

Develops and maintains Division wide new employee and new supervisor training notification system.  Follows up to ensure compliance and properly routes required forms. 

Maintains applicable organization charts in Paradigm 3.

Prepares materials for training events including the annual training workshop, retail laws and rules courses, and FDA training courses. Prepares and distributes training materials.  Ensures rosters are completed and attendance is properly documented.

Prepares Quality Management training and travel cost estimates.

Serves as Certified Food Protection Manager Liaison working with vendors and employees to ensure required certification is maintained.

Responsible for routine Quality Management Bureau supply purchases, receipt, and distribution according to all applicable Department and Division policies and procedures.

Compile and print Bureau of Quality Management hiring packages.

Responds to disaster or emergency situations and operates under Division response command structure when required. Periodically handles emergency or request calls. Some tasks will require evening, weekend, and/or holiday activity, including overnight and/or extended travel.

Performs other related duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of department policy and procedure.
• Knowledge of document control procedures.
• Skill in using Microsoft Power Point, Word, Excel, and Outlook.
• Skill in using Adobe Pro
• Skill in using copy and scanning equipment, lamination equipment, hole punch, and binding equipment.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain effective working relationships with others.
• Ability to compile, organize and analyze data and make recommendations.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.