ADMINISTRATIVE ASSISTANT III - 42005923

Requisition No: 872198 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT III - 42005923

 Pay Plan: Career Service

Position Number: 42005923 

Salary:  $50,000.08 - $55,000.14 

Posting Closing Date: 03/20/2026 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT III

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

OFFICE OF AGRICULTURAL LAW ENFORCEMENT

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED.***

The headquarters for this position is located in Tallahassee, Florida.

 Administrative Assistant III Duties:

This position serves as administrative staff member in the Office of Agricultural Law Enforcement (OALE).

COMMAND STAFF LIAISON: This position conducts highly independent and highly detailed administrative support work at the direction of the assistant division director. Liaises with all command staff administrative personnel to ensure accurate and detailed reporting of areas of responsibility under command including reporting of hiring, external operations, resource management, vehicle procurement and outfitting, and other areas of responsibility. Receives myriad reports and periodic updates from all functional areas to combine and categorize information for reporting to senior department leadership. Responsible for preparing all division weekly, monthly, and other assigned reports for senior level staff. Tracks deadlines for reporting and works with command staff and their administrative support to ensure timely submission of required reporting.

ADMINISTRATIVE DUTIES: This position assists the Assistant Director with calendar management, appointment setting and meeting coordination. Liaises with other agencies and state partners on behalf of the assistant director, when necessary, in preparation of agendas or provision of executive summaries. Makes arrangements for meetings/conferences including space, time and location, informs participants of topics to be discussed and researches and provides background information. Schedules travel itinerary and makes travel reservations for the Assistant Director.

SHAREPOINT: Maintains multiple reports on the OALE’s internal Sharepoint site tracking progress of OALE’s implementation of all facets of organizational change including establishment of the new station 20 and associated inspection pads. Utilizes tools such as Microsoft Power BI to graph statistical and other information for review by command staff and agency leadership.

OTHER ADMINISTRATIVE DUTIES: Provides assistance and/or completes other administrative or support tasks assigned by the chain of command. Administrative duties may include any functions or tasks supporting the administration, operations, or functions of the Director’s Office at the direction of the assistant division director. Attends meetings and travels as required.  Operates and/or utilizes a variety of business and office equipment and machines including computers, photocopying equipment, scanners, calculators, etc.   

Knowledge, Skills and Abilities:

• Knowledge of the procedures and techniques for effective communication.
• Ability to make independent decisions.
• Ability to report information clearly, concisely, and accurately.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and three (3) years of administrative or office support experience.
• A master's degree from an accredited college or university can substitute for one year of the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
• An equivalent combination of college education and experience which equals (7) years can substitute for the above requirements.
• Requires possession of a valid driver license.

Preference will be given to individuals that possess:

• Analytical data experience.

Selection Process - The OALE selection process takes approximately three to four months to complete.  Steps to complete the selection process include, but are not limited to:

• A completed State of Florida Employment Application.
• A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
• Oral Review Board.
• Background Investigation.
• Fingerprinting.
• Drug Screening.

Salary - $50,000.08 - $55,000.14

Contact – Holly Chaires at (850) 245 - 1300 or  Holly.Chaires@FDACS.gov  with any questions or concerns.

Notes - If possible, please submit your application from a desktop or laptop computer.   Devices such as cellular phones and tablets have been known to cause errors when submitting an application.  Please be sure to review each answer as they cannot be changed once your application is submitted.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews will be taken into consideration when determining qualification for the position.

Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.

Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.