ADMINISTRATIVE ASSISTANT III - 43000506

Requisition No: 869113 

Agency: Financial Services

Working Title: ADMINISTRATIVE ASSISTANT III - 43000506

 Pay Plan: Career Service

Position Number: 43000506 

Salary:  $55,000.00 -$65,000.00 

Posting Closing Date: 02/10/2026 

Total Compensation Estimator Tool

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: ADMINISTRATIVE ASSISTANT III

DIVISION: OFFICE OF THE CHIEF OF STAFF

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

High school diploma or equivalent is required.

Additional requirement:

• Four (4) years of experience in State Government in an administrative, clerical or office management role.

The salary range for this position is $55,000.00 -$65,000.00 annually. 

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to manage multiple priorities
• Ability to communicate clearly
• Knowledge of common office software

BRIEF DESCRIPTION OF DUTIES:

• Manage and prioritize a high volume of inquiries, requests, and correspondence received by the office; exercise discretion and sound judgment in resolving issues, drafting responses, and elevating matters as appropriate.
• Provide administrative support to the Chief of Staff (COS) and Deputy Chief of Staff (DCOS), including coordinating schedules, managing calendars, and preparing briefing materials.
• Assist with STMS statewide travel management and PCard Works functions for Capitol staff and Regional Managers, including processing travel authorizations, ensuring policy compliance, monitoring approvals, and resolving system or billing issues.
• Assist with executive meetings by dispatching invitations, preparing agendas and materials, setting up video conferencing, and liaising with IT to ensure meeting room and technology readiness.
• Maintain and update operational documents, including phone directories, Continuity of Operations Plans (COOP), emergency response and preparedness documentation, and Capitol parking garage records.
• Provide professional front-line representation of the executive office, delivering exceptional customer service with a polished, welcoming demeanor to visitors, callers, and partners.
• Draft, edit, and format executive correspondence, reports, and presentations, ensuring accuracy, and consistency.
• Utilize standard office equipment, multi-line phone systems, and Microsoft Office applications (Outlook, Word, Excel, PowerPoint) to support executive and administrative functions.
• Support special projects, confidential assignments, and cross-functional efforts as directed by the CFO and COS.
• Perform additional duties and responsibilities as assigned by the CFO and COS.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.