Requisition No: 880748 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT III - 48002579

 Pay Plan: Career Service

Position Number: 48002579 

Salary:  $40,320.81-$51,000.00 

Posting Closing Date: 08/13/2026 

Total Compensation Estimator Tool

Florida Department of Education

Division of Early Learning

Office of the Director

Location: Tallahassee Turlington Building

Position Title: Administrative Assistant III (CS)

Salary Range: $40,320.81-$51,000.00

THIS IS NOT ELIGIBLE FOR TELEWORK

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

This advertisement may be used to fill multiple vacancies up to six months.

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:

• • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Lylith Carraway, HR Liaison: (850) 717-8553

JOB DESCRIPTION:

This position performs advanced level administrative support work under the limited supervision of the Deputy Director of Early Learning, Division of Early Learning.  Position provides high level administrative support to the Deputy Director, Programs and Policy Coordinator, and School Readiness Program Manager and unit staff. 

DUTIES & RESPONSIBILITIES:

• Coordinate and manage schedules, meetings, and administrative activities involving multiple stakeholders; prepares, reviews, and maintains correspondence, reports, briefings, and other official documents; performs document editing and conducts research to support operational and executive-level functions.
• Plan, coordinate, and secure travel arrangements and related administrative requirements, including the preparation and processing of travel documentation; maintains comprehensive records and tracking systems; and provides advanced administrative support for the efficient operation of daily office functions.
•  Provide guidance, training, and technical assistance to staff; identifies training needs of staff.
• Participate in appropriate in-service training and professional development activities to enhance staff effectiveness and support the Department’s goals and objectives.
• Develop, prepare, and process annual contracts, leases, purchase orders, and related procurement documentation.
• Provide training and assistance to staff; participates in appropriate in-service training activities to promote professional development to meet the Department’s overall goals and objectives.
• Maintains the daily check log process by receiving, reviewing, scanning, and recording checks and money orders; preparing and reconciling deposits; uploading deposit logs and supporting documentation to SharePoint; and ensuring secure handling, tracking, and safeguarding of checks and money orders.
• Provide back-up administrative support to the Chancellor’s Executive Assistant during absences and as needed, ensuring continuity of executive-level administrative operations.
• Monitor office supply inventory levels; evaluate operational needs; and coordinate procurement of supplies and materials to support efficient office functions.
• Review, analyze, and process correspondence and administrative documents; conducts research and fact-finding as needed; and prepare appropriate responses and recommendations.
• Process and clear charges in WORKS for the Deputy Director of Programs & Policy and serve as backup support to ensure timely and accurate charge clearance for all Programs & Policy program managers.
• Provides guidance and administrative support to staff and program personnel regarding administrative processes, procedures, and general office operations.
• Maintains current records and information on departmental and division policies and procedures and the processes of routine matters.

• Performs other duties as assigned.

WHO WE’RE LOOKING FOR:

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

MINIMUM QUALIFICATIONS

• Two years of applicable work experience

• Proficient in Microsoft Office software

EDUCATIONAL SUBSITITUIONS:

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements.

• A bachelor’s degree from an accredited college or University in business administration, economics, finance, management, accounting, public administration, social science, or other qualitative or quantitative analysis and research fields can substitute for 4 years of direct experience.

FLORIDA DIVISION OF EARLY LEARNING MISSION STATEMENT

The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.

The Division of Early Learning (DEL) provides accessible, affordable, and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:

• The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.
• Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.
• Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs.

FDOE: Division of Early Learning Website: https://www.fldoe.org/schools/early-learning/

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. 

For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.