ADMINISTRATIVE ASSISTANT III - 48007295 (BLIND SERVICES)

Requisition No: 838379 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT III - 48007295 (BLIND SERVICES)

 Pay Plan: Career Service

Position Number: 48007295 

Salary:  $39,320.81 - $43,252.89 Annually 

Posting Closing Date: 11/01/2024 

Total Compensation Estimator Tool

DIVISION OF BLIND SERVICES

LOCATION: TALLAHASSEE (LEON COUNTY)

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

THIS IS A CAREER SERVICE(CS) OPPORTUNITY

Job Description:

As a member of the Director’s Office, this position provides administrative support to the External Affairs team in the Division of Blind Services. The primary responsibilities of this position are preparing and proofreading publications, social media posts, documents, correspondence and reports. The incumbent is also responsible for maintaining files, managing calendars, arranging travel, researching and ordering outreach materials, promotional products and other goods/services and answering incoming calls.

Examples of Work:

• Independently prepare documents and correspondence, maintain all administrative records and other documents as directed.
• Proofread and edit documents, which may include the Division blog, newsletter, reports and a variety of documents.
• Research, identify and purchase outreach materials using the My Florida Market Place (MFMP) system, and research, identify and purchase promotional items using the Gifts and Donations Fund.
• Assist with the planning and facilitation of special events/meetings and prepare meeting materials.
• Overnight travel or working outside of regular work hours may be necessary on occasion.
• Serve as a backup to the legislative point person. Assist with the monitoring and tracking of pertinent legislation.
• Provide backup support to the Director’s Office team as requested and prepare and audit travel authorizations and travel claims.
• Answer incoming calls, route to appropriate staff person, take and distribute messages correctly and timely and provide general information to the public.
• Responsible for records management, setting up new files and filing systems and maintaining the current filing system for the unit.
• Perform research using the internet and provide quick turn around and accurate information on the research requested. 
• The employee must be familiar with or learn the Florida Department of State’s General Records Retention Schedule for State and Local Government Agencies, in order to establish minimum periods of time for which agency records must be retained based on the administrative value, and determine when the disposition of records is recommended.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and two years of administrative experience.
• A master's degree from an accredited college or university can substitute for one year of the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Knowledge, Skills & Abilities:

• Ability to communicate verbally and in writing.
• Knowledge and application of customer service etiquette.
• Knowledge of Microsoft Office applications.
• Ability to maintain work area in an organized and clean manner.
• Ability to establish and maintain effective working relationships.

To be considered for a position with the Division of Blind Services:

• All fields in the candidate profile (application) must be completed in its entirety.
• A current resume must be included with this application, and the information contained in the resume must match the information included in the state application.
• All previous periods of employment must be listed and accounted for. Periods of employment should be entered with the most recent/current listed first. 
• Periods of employment should include the supervisor's name and contact information. 
• Account for and explain any gaps in employment so that the hiring process is not delayed.  Gaps of employment of 3 months or more must be addressed on the application. 
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
• Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
• Resumes and other documentation can be attached to provide additional information.
• Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.
• The successful candidate must be able to pass a Level II Background screening.
• If you are claiming Veteran's Preference, you must attach the correct supporting documentation to be considered (DD214). 
• If you are claiming Right to First Interview, you must attach a copy of your official layoff letter when applying to be considered. 

 The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities and

improving employment outcomes.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.