ADMINISTRATIVE ASSISTANT III

Requisition No: 880133 

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT III

 Pay Plan: Career Service

Position Number: 70020148 

Salary:  $51,467.78 - $68.500.00 Annual Range 

Posting Closing Date: 08/06/2026 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

ADVERTISING TITLE: ADMINISTRATIVE ASSISTANT III

PENDING RECLASSIFICATION

This open competitive advertisement is for a Career Service position located at Central Office in the Office of Health Services.

The purpose of the Administrative Assistant III is to provide comprehensive administrative support to the Office of Health Service (OHS) by managing travel, and meetings, handling communications, tracking budgets and projects, and assisting leadership with organizational tasks. 

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Manage statewide event logistics for OHS staff, including travel and cost tracking using appropriate tools and software. Maintain OHS group emails, conference room calendar, and internal phone list.
• Coordinate travel arrangements for the Director and Deputy Director, including reservations and travel vouchers. Assist in reviewing OHS policies and procedures. Prepare presentation and training materials for internal and external meetings.
• Draft and distribute formal OHS memos and correspondence. Track OHS budget, expenditures, and projects using relevant software. Support personnel actions such as updating position descriptions and managing hiring documents.
• Coordinate and schedule in-person and virtual meetings. Participate in staff meetings and conferences as needed.
• Assist with tracking legislative bills impacting OHS and support legislative analyses and budget requests.
• Collaborate with leadership to organize the OHS Shared Drive and perform additional duties as assigned.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

• • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• Must possess a high school diploma.

PREFERRED QUALIFICATIONS:

• Experience in Microsoft Office Suite;
• Experience in an administrative assistant position for higher-level positions; and
• Experience in a criminal justice or health services organization.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.